Airport Manager, Assistant

Job Description:

Airport Manager, Assistant

Description

Description

Click HERE for the complete job announcement

DEFINITION

Under the general direction of the Airport Manager, plans, organizes, and coordinates the operation and maintenance activities of the Livermore Municipal Airport and performs other duties as assigned.

DISTINGUISHING CHARACTERISTICS

The Assistant Airport Manager is distinguished from the Airport Manager position in that the latter has overall responsibility for an entire division, including the division’s leadership and administrative responsibilities.

SUPERVISION RECEIVED

General direction is provided by the Airport Manager.

SUPERVISION EXERCISED

Provides supervision to all technical and temporary employees assigned to the Airport.

Examples of Important and Essential Functions

Administrative Functions
Recommends and implements goals and objectives; establishes performance standards, guidelines, and methods for airport; assists in the development, implementation, and administration of airport policies, procedures, and programs; assists in the development, implementation, and administration of current and new programs and policies; participates on Department and City-wide committees; coordinates activities with other divisions or departments as well as external customers; answers questions and provides information to the public, outside agencies, and other City personnel; implements, administers, and maintains automated software systems related to operations; awards, administers, and monitors contracts and reviews work for completeness and City compliance; and represents the Airport in the Manager’s absence or as assigned, including to outside agencies, interested groups, and various elected bodies.

Operations and Compliance

Inspects and monitors airport facilities and grounds for compliance with all applicable Federal Aviation Administration (FAA) regulations, state and local laws, and airport policies to ensure safe airport operations; coordinates emergency response with other city departments and outside agencies; performs hangar inspections and ensures compliance with Municipal, State and FAA regulations; as assigned, provides staff support to the Airport Advisory Commission or other advisory bodies; assists in the evaluation, development, and implementation of emergency response plans, coordinates with local emergency services, and conducts regular drills; and investigates operational complaints, recommends corrective action as necessary and prepares various reports on operations and activities.

Maintenance and Infrastructure

Organizes, and coordinates the operation and maintenance activities of the Livermore Municipal Airport; develops and administers the section’s preventative maintenance program; supervises maintenance programs for airport facilities, runways, taxiways, and equipment, coordinating necessary repairs and improvements; assists in planning and managing capital improvement projects, ensuring timely completion within budget; and administers and oversees the section’s preventative maintenance program.

Tenant and Community Relations

Acts as a liaison between airport administration and tenants, addressing concerns, facilitating lease agreements, and fostering positive relationships; represents the airport at public meetings, engages with community stakeholders, and addresses noise abatement and environmental concerns; ensures compliance with local noise abatement procedures and briefs pilots on quiet flying techniques; and quickly responds to and resolves citizen noise complaints.

Financial and Grant Management

Assists in the preparation and management of the airport's budget, monitoring expenditures, and identifying opportunities for revenue growth; coordinates processes with the Finance Division for internal service billings in support of the Senior Financial Clerk as required or assigned; administers internal and external contracts; reviews work for City compliance, and recommends annual equipment and material purchases to the Airport Manager; implements improvements and modifications; prepares cost estimates for budget recommendations and the purchasing of equipment and vehicles; submits justifications for expenditures; and monitors and administers expenditures; and administers the Federal Aviation Administration (FAA) Federal Grants program, including formulating the Airport Capital Improvement Plan (ACIP), budgeting for grants, coordinating with the city’s Capital Improvement Plan, and ensuring compliance with all federal and state reporting requirements.

Economic Development and Business Growth

At the direction of the Airport Manager, works to attract and retain aviation-related businesses; supports initiatives that enhance the airport’s revenue potential and positions it as a key economic asset for the City; and assists in the identification of opportunities for revenue growth.

Noise Program

Manages the airport’s Noise Abatement, Monitoring, and Concerns Program as well as the preparation of weekly, monthly, and annual reports of noise monitoring and submitted concerns. coordinates noise mitigation efforts; maintains the airport's noise monitoring program and quickly responds to and resolves citizen noise complaints; and promotes compliance with local voluntary noise abatement procedures and briefs/educates pilots on quiet flying techniques.

Supervisory Functions
Recommends for hire, trains, and evaluates employees assigned to the Airport; schedules and monitors the work of staff; plans and schedules work assignments; monitors timecards and all employee leave balances; evaluates operations and activities; develops benchmark standards for performance measures and promotes continuous improvement; and ensures safety training of all staff and that the work environment is following safety standards.

Job Related and Essential Qualifications

Demonstrated Knowledge of :

Principles, practices, materials, and standards used in the area of assignment; modern supervisory practices and principles; equipment, tools, and materials used in the Airport industry; principles and practices of supervision, training, and performance evaluations; principles of budget development, administration, and expenditure control systems; principles, practices, rules, and codes relating to work safety management; pertinent local, State and Federal laws, ordinances and rules; knowledge of the Federal Aviation Administration Airport Improvement Program and Grant Funding mechanisms.

Demonstrated Skills to :

Organize, implement, and direct operations and activities of a municipal Airport; schedule, coordinate, supervise, train, and evaluate assigned staff; assist in the development and monitoring of the Airport budget; effectively work with regulatory agencies; develop policies and procedures related to assigned operations; identify and interpret technical and numerical information; observe, problem solve, and research operational and technical policy and procedures and make sound recommendations; establish and maintain effective working relationships; communicate clearly and concisely, both orally and in writing; maintain required work logs, records, and related operational and maintenance data; prepare clear and concise written reports; manage databases and programs for the assigned section; and exemplify an enthusiastic, resourceful, and effective customer service attitude with all who are contacted in the course of the work.

Ability to :

Learn, interpret, and apply City, department, and division rules, regulations, policies, and practices.

Experience, Education, and Training Guidelines:
Any combination of experience, education, and training that would provide the best-qualified candidates. A typical way to obtain knowledge, skills, and abilities would be:

Experience : Four years of progressively responsible, journey-level related experience in public works or airport management, with a demonstrated, strong knowledge of airport operations, maintenance, security, and FAA regulatory compliance; strong leadership and personnel management skills; excellent communication and interpersonal skills; proficiency in budgeting, financial analysis, and project management; ability to respond effectively to emergencies and coordinate with multiple departments and external agencies; Knowledge of airfields, airfield design, airport administrative functions, and airport flight patterns and operations is preferred. and at least two years of lead or supervisory experience. Experience in grant administration, including federal and state grant programs, Public Sector contract management, and tenant relations is preferred.

Education : Equivalent to graduation from high school, supplemented by specialized training or college coursework related to the assigned section. A bachelor’s degree in aviation management, Business Administration, Public Administration, Economic Development, or a related field is preferred.

Training : Any recent training, such as academic courses and certification programs, that are relevant to this job classification.

Certifications and Licenses : Accreditation from the American Association of Airport Executives (AAAE) and a pilot’s license are desirable

Other Requirements: Must possess a willingness and ability to work the hours necessary to complete the job; be available on-call for emergencies, travel to and attend conferences, meetings, seminars, and courses during both work and non-work hours.

Special Requirements : Essential duties require mental and/or physical ability to: work in a standard office environment and field environment; operate a computer; converse over the telephone, often over loud noises; detect and differentiate noises at job sites.

Additional Information

Exempt

CITY OF LIVERMORE
BENEFITS SUMMARY
Livermore Management Group

Please click here for a copy of the current Memorandum of Understanding (MOU) for the Livermore Management Group. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2025

MOU TERM
07/01/2021 - 06/30/2025

SCHEDULED INCREASES
7/5/2021 2.5%
7/4/2022 4%
7/3/2023 3.0%
7/1/2024 2.5%

CAFETERIA PLAN (MEDICAL/DENTAL/VISION)
$1,950/month towards medical, dental, vision, additional & supplemental life insurance; unused balance paid in cash.

BASIC LIFE INSURANCE & ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D)
$150,000 EE coverage, ER paid
$1,000 dependent coverage, ER paid
EE option to purchase $25,000 additional life insurance & supplemental life to $500,000.

LONG TERM DISABILITY (LTD)
60% of base monthly earnings to $6,000/month max. (180 day waiting period)
ER paid

PERS
New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.

Classic PERS Misc Member - 2% at 60

• Member Rate = 7% EE paid
• Employer Rate = 34.43% ER paid (includes unfunded liability; FY23/24)
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

New PERS Misc Member - 2% at 62

• Member Rate = 7.5% EE paid
• Employer Rate = 34.43% ER paid (includes unfunded liability; FY23/24)
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

MEDICARE (Hired after 3/31/86)
EE paid 1.45%
ER paid 1.45%

RETIREMENT HEALTH SAVINGS (RHS)
City contribution of 4% of base pay into RHS account.

VACATION ACCRUAL
Years of Service Total Accrual Per Year 1 80.6 hours 2-5 120.12 hours 6-10 135.98 hours 11-15 160.94 hours 16-19 180.18 hours 20+ 192.4 hours
Maximum accrual: 375 hours

HOLIDAYS
12 observed holidays

SICK LEAVE ACCRUAL
96.2 hours/year

SICK LEAVE USAGE:

• FAMILY SICK LEAVE : For immediate Family Illness - ½ Annual Sick Leave Accrual. Additional time upon approval of City Manager.
• PARENTAL LEAVE : 4 regularly scheduled workdays for non-birthing parent who becomes a parent by adoption, foster care placement, or birth of a child.
• BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays for sister-in-law and brother-in-law.

BEREAVEMENT LEAVE
3 regularly scheduled workdays max for immediate family.

ADMINISTRATIVE LEAVE
80 hours per year.

PREGNANCY LEAVE & FMLA/CFRA
EE may use accrued leaves in compliance with City Rules & Regs
Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act

DEFERRED COMPENSATION
ER contributes $185/per pay period, with required EE contribution of $75/per pay period

2025 Maximum :
Normal = $23,500
Age 50+ = $7,500
Catchup Limits = $47,000

SECTION 125 PLAN
No ER contribution
2025 Maximum
Dependent Care*: Up to $5,000/year -- *See IRS Pub #503
Unreimbursed Medical: Up to $3,300/year

• Pre-tax Health Care Premiums
• FSA's for Dependent Care
• Unreimbursed Medical Expenses
• Other options offered by plan administrator

UNIFORM ALLOWANCE
Police Facility and Equipment Manager: $600/year (equivalent to $23.07 per pay period)

SAFETY SHOE ALLOWANCE
Following are eligible for up to $200 reimbursement per fiscal year: Assistant City Engineer, Building Official, City Engineer, Construction Inspection Manager, Inspection & Neighborhood Preservation Manager; Public Works Supervisor, Senior Civil Engineer, and Water Resources Operations Manager

SUPERVISORY DIFFERENTIAL PAY
Minimum of 10% above base salary of non-mgmt subordinate, 7.5% above mgmt subordinate

ACTING PAY
If work minimum of 5 consecutive calendar days, paid @ lowest step of higher class with at least a 5% differential. If assignment > 12 months, optional increment of up to 7% or max of the range, whichever is less.

SPECIAL PROJECT PAY
If work minimum of 30 calendar days, 5%-7% differential. If full supervisory, additional % to reflect 2.5% over highest compensated subordinate. If assignment > 12 months, optional increase of up to 7%

BILINGUAL PAY
$50/pay period
Must be certified by Department Head, approved by City Manager, and used on the job.

CELL PHONE ALLOWANCE
If approved, $40/month or $90/month.

AUTO ALLOWANCE
$250/month for Building Official, City Engineer, Housing & Human Services Manager, and Planning Manager

TUITION REIMBURSEMENT
75% reimbursement for tuition & books
For undergraduate studies, $4,000 FY max; $16,000 lifetime max
For graduate studies, $5,000 FY max; $10,000 lifetime max

LICENSES & CERTIFICATIONS
100% reimbursement for required licenses and certifications

EMPLOYEE ASSISTANCE PROGRAM
Three (3) sessions per incident per family member. Unlimited telephonic consultations.

PAY PERIODS
26 pay periods per year

Benefits listed are for full-time employment. Benefits are pro-rated for part-time employment.

ER = Employer
EE = Employee
FT = Full-Time
PT = Part-Time

Closing Date/Time: 8/25/2025 12:00 PM Pacific

Salary:

$127,648.00 - $159,560.00 Annually