Fiscal Analyst I/II- Information Technology Department

Job Description:

Fiscal Analyst I/II- Information Technology Department

Description

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY) , or via email at CityCareers@sanjoseca.gov .

About the Department

The City of San José innovates to provide exceptional civic services using advanced technologies to help our community thrive.

As one of the largest cities in the nation, the City manages a large set of services and assets and operates on a budget of $5 billion, with approximately 7,000 employees, serving about 1 million residents and 80,000 businesses in the heart of Silicon Valley.

The Information Technology Department’s (ITD) mission is to enrich the quality of life in San José through innovation, collaboration, and engagement. ITD enables that mission through business and infrastructure systems, cybersecurity, data management and analysis, responsible use of Artificial Intelligence (AI), productivity and collaboration tools, the San José 311 resident experience platform, data equity and privacy programs, and strategic planning. San José is powered by truly great people, a robust technology environment, and a strong sense of purpose.

The IT department is a leader in innovation, embracing cutting-edge technologies and pioneering solutions to enhance efficiency and quality of life in San José. As part of this effort, the City leads a national initiative for AI through the GovAI Coalition, which was established to give local governments a voice in shaping the future of AI, ensuring it is developed responsibly for the public good.

Promoting the City’s commitment to equity and inclusion, we believe that all members of the community, regardless of background, have access to the tools and resources needed to thrive in the digital age. San José is located in the heart of Silicon Valley, which boasts a rich history in technology, education, and agriculture. Over half of San José residents speak a language other than English at home, highlighting the importance of language accessibility in all City services. By fostering inclusivity, promoting digital literacy, and building accessible platforms, we are advancing technology while creating a more equitable future for everyone.

At the City of San José, we promote work-life alignment and a focus on growth to bring out the best in our people. Come join us in making San José the most vibrant, equitable , sustainable, and innovative city in the nation! Visit the Information Technology Department’s website to learn about our culture, vision, leadership, and innovative initiatives.

Position Duties

The City of San José is seeking a Fiscal Analyst I/II to join the Information Technology Department (ITD). This is a full-time, benefited position that reports to the Senior Budget Analyst and supervises two full-time staff members.

The Fiscal Analyst plays a key role in supporting ITD’s enterprise budgeting, payroll administration, fiscal operations, and citywide telecom financial coordination. Responsibilities include managing financial transactions, analyzing complex data, and ensuring adherence to budgetary guidelines. As the City's technology needs continue to expand, this position provides essential financial oversight, performance analysis, and resource planning to help ITD meet strategic goals. The role is vital to reducing financial risks, avoiding service interruptions, and enhancing the accuracy, transparency, and compliance of ITD’s financial practices.

Responsibilities include, but are not limited to:

Enterprise Budget Management and Financial Analysis:

• Monitor and analyze ITD’s expenditures, including budget planning, expenditure tracking, and variance analysis to ensure alignment with budget allocations.
  

• Maintain and enhance the viscode background structure to accurately map expenditures in compliance with Governmental Accounting Standards Board (GASB) requirements.
  

• Manage ITD General Ledger and encumbrance balances to ensure full compliance with City financial policies and regulations.
  

• Prepare comprehensive budget reports, forecasts, and financial statements for review by leadership.
  

• Manage fiscal year-end closing activities, reconciliation, and audit preparations.
  
  

ITD Fiscal Operations Oversight

• Ensure the accurate and timely release of payments, as well as full compliance with all financial deadlines, procedures, and policy requirements.
  

• Review and approve all invoice edit lists across all ITD invoices, including but not limited to telecom, computer hardware, servers, software, subscriptions, supplies, services, etc., to ensure accuracy and prevent unauthorized expenditures.
  

• Monitor and maintain zero outstanding invoice balances and verify accurate tax billing and reporting. Citywide Telecom Fiscal Management D evelop and maintain dashboards to track and visualize Telecom expenditures across departments.
  

• Conduct quarterly optimization reviews and recommend cost-saving measures.
  

• Manage user access to Telecom vendor portals and support departmental telecom liaisons in fiscal matters.
  
  

Payroll:

• Manage timekeeping staff to review and audit timecards for accuracy and completeness, and work with employees to resolve errors.
  

• Train timekeeping staff on timekeeping rules, policies, and guidelines to ensure compliance with policies and labor regulations.
  

• Respond to employee and management inquiries regarding timekeeping policies and procedures.
  

• Correct errors and adjust timecards by payroll timelines.
  

• Coordinate with HR and Finance Departments to ensure payroll is processed accurately and in a timely manner .
  

• Run payroll reports such as overtime, compensation time, maximum vacation, and error messages.
  
  

Staff Supervision:

• Supervise employees and ensure operational effectiveness and accountability in day-to-day fiscal and payroll support functions.
  

• Manage team resources, employee work plans, and performance appraisals.
  

Please note that the Fiscal Analyst I/II position is currently eligible for a hybrid telework schedule. The schedule for working remotely and onsite is subject to change. Currently, the City operates on a 32-hour onsite workweek schedule.

Salary Information: The final candidate’s qualifications and experience shall determine the actual salary. In addition to the starting salary, employees in the Analyst I/II classification shall also receive an approximate five percent (5%) ongoing non-pensionable compensation pay.

Salary Ranges:

Analyst I: $ 92,994.72 - $1 13,022.00 annually

Analyst II: $ 101,468.64 - $1 23,330.48 annually

The Analyst I/II classification is represented by the Municipal Employees’ Federation (MEF), AFSCME, Local 101 (MEF) bargaining unit.

Minimum Qualifications

Analyst I: A Bachelor's Degree from an accredited college or university.

Analyst II: A Bachelor's Degree from an accredited college or university AND two (2) years of increasingly responsible professional staff analytic or administrative experience conducting studies, organizing and analyzing data, and preparing reports, recommendations, or conclusions for a functional area in budget, finance, grant administration, organizational analysis, general administration, or human resources.

Acceptable Substitution: Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

Other Qualifications

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history . Desirable competencies for this position include:

• Job Expertis e: Demonstrates knowledge of and experience with applicable professional/technical principles and practices; knowledge of Citywide and departmental procedures/policies as well as relevant Federal and State rules and regulations; including:
  

• Demonstrate knowledge of, and experience with municipal budgeting principles and practices;
  

• Knowledge of basic statistical methods; City government’s functions and problems; and Financial management, preferably including government financing.
  

• Ability to collect, compile, analyze, and interpret data; assist other employees in technical and procedural activities; and understand, interpret, and apply instructions, rules, and regulations.
  

• Teamwork and Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
  

• Multi - tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s).
  

• Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people’s ideas and thoughts.
  

• Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
  

• Initiative - Exhibits a workplace behavior that includes a proactive approach of anticipating and planning to meet expected goals, as well as persisting in overcoming challenges that arise that would otherwise delay the completion of tasks and goals; displays an overall commitment to improving their work environment and process.
  

• Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
  

• Reliability - Completes quality work assignments in a timely and efficient manner; fulfills responsibilities and maintains confidentiality as appropriate
  
  Selection Process:
  
  The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job-specific questions. You must answer all questions to be considered, or your application may be deemed incomplete and withheld from further consideration. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a practical and/or writing exercise.
  
  If you have questions about the duties of these positions, the selection , or the hiring processes, please contact Eduardo Gonzalez at Eduardo1.Gonzalez@sanjoseca.gov
  
  

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Closing Date/Time: 8/20/2025 11:59 PM Pacific

Salary:

$92,994.72 - $123,330.45 Annually