SENIOR ADMINISTRATIVE ANALYST - GENERAL SERVICES

Job Description:

SENIOR ADMINISTRATIVE ANALYST - GENERAL SERVICES

Description

The Position

The City of Riverside, General Services Department is accepting applications from current employees for the position of SENIOR ADMINISTRATIVE ANALYSTto fill one (1) vacancy in the Auto Stores Division. The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to six (6) months.

Under administrative direction, the Senior Administrative Analyst is to perform a variety of complex and difficult advanced professional, technical, administrative, and analytical duties; to serve as a management liaison to a board or council; to coordinate municipal policies, procedures, and services for a large division, small department, or a complex functional area of City government; and to perform other related duties as required.

Work Performed

Duties may include, but are not limited to, the following:

• Assist in the development of goals, objectives, policies, and procedures.
• Perform a variety of complex and difficult administrative studies in support of a large division, small department, or complex functional area of City government.
• Perform research and statistical analyses on administrative, fiscal, personnel, and operational problems.
• Gather and analyze data and make recommendations on the formulation of policy, and procedure, and staffing and organizational changes.
• Assist in and perform budget preparation, analysis, and administration; analyze and report on the budget status of various activities.
• Develop control and reporting procedures and forms; pre-audit purchase requisitions for budget authorization and availability of funds.
• Assist in the identification and recommendation of computer software and hardware needs, acquisition/ installation, application design and implementation, and computer operation and maintenance.
• Prepare grant proposals for various programs and projects of the department or division; interface with governmental agencies regarding requirements for obtaining funds and monitoring procedures; present proposals as required.
• Coordinate departmental or divisional personnel actions; define and assist in the resolution of work problems; assist in establishing work standards and operational objectives in assigned area of responsibility.
• Assist in the coordination of audits related to departmental, divisional, or program operation and services; explain procedures to auditors and serves as reference for questions.
• Review, interpret, and analyze new and proposed legislation; determine effect of legislation on operations and programs of the organization served; advise superiors of findings; take appropriate action in order to ensure compliance with existing rules and regulations; propose legislation on own initiative or upon request.
• Serve as a management liaison to a board and/or council; coordinate agenda preparation; attend board and council meetings; participate in agenda review conferences; prepare board and council agenda reports; coordinate special projects and requests, as assigned.
• Represent the City in the community and at professional meetings as required.
• Supervise and train assigned para-professional, technical, and clerical staff, as assigned.
• Coordinate various activities and programs in assigned area of responsibility with other city departments and divisions, governmental agencies, and private entities.
• Coordinate public relations involving the community; coordinate council/constituent complaint processing; oversee resolution of complaints; apprise appropriate staff regarding complaint disposition.
• Respond to requests for information.

Qualifications

Education: The equivalent to a Bachelor's Degree from an accredited college or university with major work in public or business administration or a closely related field. Additional professional administrative experience may be substituted for the required education on a year for year basis.

Experience: Three (3) years of professional administrative experience. A Master's degree may be substituted for one year of the required experience.

Highly Desirables:

• Demonstrated success in grant writing and grant management, including a proven track record of securing funding and effectively administering grant programs from application through closeout.
• Three or more years of experience in municipal budget management and analysis, including preparing, monitoring, projecting and evaluating complex operating and capital budgets within a public sector environment.
• Three or more years of experience in contract and program management, including developing scopes of work, administering vendor contracts, monitoring performance, and ensuring compliance with applicable regulations and objectives.
• Current or previous work experience in a Fleet environment.

Selection Process

DOCUMENTS REQUIRED AT THE TIME OF APPLICATION:
1) Completed Employment Application
2) Completed Supplemental Questionnaire

FOR GENERAL INFORMATION ON COMPLETING YOUR ON-LINE APPLICATION, CLICK HERE: ( Application Guide).

The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.

IMPORTANT INFORMATION ON SCHEDULING ASSESSMENTS:

If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment.

Positions that require, or may require, a California Commercial Driver’s License are considered Safety Sensitive and are monitored by the U.S. Department of Transportation. Any candidate being considered for a Safety Sensitive position must submit authorization forms to the City immediately upon request to begin the pre-employment process.

It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.

Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and/or medical/physical examination.

NOTE: The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list.

EDUCATIONAL REQUIREMENTS:

Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university.

Education obtained outside the United States (US) require one of the following options:
An equivalency statement from an evaluation company certified by the National Association of Credential Evaluation Services (NACES) at http://www.naces.org/members.html or the Association of International Credential Evaluators Inc. (AICE) at http://aice-eval.org/members/ .An advanced-level degree from an accredited US college or university.

All applicants will be notified via e-mail or telephone of their application status and the assessment dates/times/locations after the closing date of this announcement.

THE PROVISIONS OF THIS JOB ANNOUNCEMENT DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT.

Benefit Level II includes Senior Management, Management and Professional classifications (Exempt)

The City offers an attractive benefits package, the central provisions of which are as follows:

• Retirement for Classic Members - For employees hired after 1/1/2013 who are CLASSIC MEMBERS of California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12 and have not been separated from service from such agency for six months or more, the retirement benefit shall be 2.7 % @ age 55; 3-year final compensation. The required employee contribution is 8%. The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.
  
• Retirement for New Members - For employees hired 1/1/2013 or later and who ARE NOT a member of the California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12, or those who have been separated from a public agency which contracts with CalPERS or a reciprocal agency for six months or more, the retirement benefit shall be 2% at age 62; 3 year final compensation. The required employee contribution is 50% of the normal cost. And is subject to change per CalPERS every fiscal year. The City does not participate in Social Security; thus, employees do not bear this additional 6.2% expense.
  
• Health Insurance - The City offers six health insurance plans and contributes up to $1,734 per month for HMO plans (family coverage).
  
• Dental Insurance - The City provides three dental insurance plans and contributes up to $45 per month.
  
• Vision Insurance - The City provides vision coverage through Vision Service Plan (VSP) for employees and their dependents that are enrolled in medical coverage.
  
• Life Insurance - The City provides and pays for term life insurance with accidental death and dismemberment equal to two times the annual salary rounded to the next highest $1,000 (up to $700k) plus AD&D. Additional Life Insurance is available and voluntary for employee and eligible dependents (up to $300k).
  
• Deferred Compensation - The City contributes $100 per month with a minimum employee contribution of $12.50 per check. Participation in the deferred compensation plan is optional.
  
• Leave Benefits - Includes vacation leave, sick leave, bereavement leave, and holiday benefits. Please refer to the Fringe Benefits and Salary Plan for specific details.
  
• Flexible Spending Account - The City offers a Health Care and Dependent Care Flexible Spending Plan for optional participation.
  
• Long Term Disability - The City offers optional enrollment in the Long-Term Disability Plan.
  
• LegalEase Plan - Optional legal services plan for employees and eligible dependents.
  
• Critical Illness Plan - Optional critical illness insurance plan for employees and eligible dependents.
  
• Vacation Accrual - 0-9 yrs. = 144 hrs., 10+ yrs. = 184 hrs.
  
• Administrative Leave - 64 hrs per fiscal year.
  

For additional benefits information, please visit the following website: https://www.riversideca.gov/human/employee-hub/benefits/about-1

For part-time, benefitted positions the insurance and other benefits (leave accruals, holidays, etc.) are pro-rated based on ½ or ¾ time status.

Closing Date/Time: 8/24/2025 11:59 PM Pacific

Salary:

$83,220.00 - $111,528.00 Annually