Facilities Manager

Job Description:

Facilities Manager

Description

Position Information

The City of Chico is Seeking a Self-Motivated Facilities Manager to Oversee Daily Operations and Manage Projects from Remodels to Ground-Up Construction

The ideal candidate will bring proven experience in planning, directing, and optimizing construction operations with a focus on safety, efficiency, and exceptional service. This leadership role requires strong project management and communication skills, along with the ability to build collaborative relationships across city departments, agencies, and contractors.
Under general direction, plans, organizes, oversees, and manages the staff and operations of the Facilities Maintenance Division; assists in the general administration of the airport, building maintenance, and park divisions; performs a variety of technical tasks relative to facilities maintenance, capital projects, and related project management work, as required; manages the effective use of division resources to improve organizational productivity and customer service; coordinates maintenance operations with other City departments, divisions, outside agencies, and the public; provides complex and responsible support to management staff in areas of expertise; and performs related duties as assigned.
Receives general direction from the Public Works Director - Operations and Maintenance. Exercises direct supervision over supervisory, technical, and administrative staff through subordinate levels of supervision.

A cover letter and resume are required to apply.

Job Description

This is a management classification responsible for planning, organizing, and managing the staff, operations, and activities of the Facilities Division. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include division budget administration, program evaluation, and recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards related to ongoing maintenance and repair of the City’s infrastructure and facilities. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

Examples of Typical Job Functions (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job.

• Plans, manages, and oversees the daily functions, operations, and activities of the Facilities Division, which includes the maintenance and repair of City facilities and related buildings, monitoring maintenance contract services for pest control, HVAC, elevator maintenance, and groundskeeping, and other service functions for City owned facilities.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within division policy, appropriate service and staffing levels; recommends and administers policies and procedures.
• Participates in the development, administration, and oversight of division budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding; requisitions and purchases materials, equipment, and supplies, as needed.
• Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality.
• Coordinates, oversees, and inspects construction projects between the City, contractors, and consultants; advises and updates management on activities; coordinates maintenance activities with other City departments and divisions and with outside agencies.
• Ensures work of crews is performed in a safe and efficient manner; trains subordinates in semi-skilled and skilled operations, work methods, and safety practices and procedures.
• Acts as project manager and inspector for the construction, expansion, and remodeling of City facilities; coordinates a variety of projects involving carpentry, plumbing, and electrical maintenance and repair.
• Estimates and schedules work to be done and the quantities of material needed.
• Responds to and directs emergency situations.
• Provides contract administration on minor capital building remodels and construction projects.
• Conducts a variety of organizational and operational studies and investigations; recommends modifications to assigned programs, policies, and procedures, as appropriate.
• Serves as a liaison for assigned functions with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as necessary.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in public works maintenance and operations; researches emerging products and enhancements and their applicability to City needs.
• Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
• Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
• Directs the establishment and maintenance of working and official division files.
• Ensures staff compliance with City and mandated safety rules, regulations, and protocols.
• Performs other duties as assigned.

Qualifications

Knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management;
• Principles and practices of budget development and administration;
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures;
• Principles and practices of leadership;
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility;
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility;
• Principles and practices of contract administration and management;
• Project management and scheduling;
• Principles and practices of maintenance management, life cycle cost analysis, and predictive and preventive best management practices;
• Computerized maintenance management systems;
• Methods, tools, equipment, materials, and work practices used in the construction and maintenance of facilities including projects involving carpentry, electrical, plumbing, and painting;
• Operation and maintenance of a wide variety of equipment, hand, shop, and power tools;
• Principles and procedures of recordkeeping;
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations;
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division;
• Methods and techniques of preparing technical and administrative reports and general business correspondence;
• City and mandated safety rules, regulations, and protocols;
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff;
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar;
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Plan, organize, oversee, and manage the staff and operations of the Facilities Division;
• Develop and implement goals, objectives, practices, policies, procedures, and work standards;
• Prepare and administer division budgets; allocate limited resources in a cost-effective manner;
• Provide administrative, management, and professional leadership for the division;
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner;
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed;
• Evaluate and develop improvements in operations, procedures, policies, or methods;
• Assign and supervise the work of crews engaged in maintenance and repair work;
• Read and interpret plans and specifications;
• Estimate time, materials, and equipment needed to perform maintenance and repair work;
• Secure bids and recommend contract awards;
• Effectively supervise an ongoing public works maintenance program;
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials;
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques;
• Analyze, interpret, summarize, and present technical information and data in an effective manner;
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports;
• Effectively represent the division and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals;
• Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems.
• Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines;
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments;
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks;
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax;
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education :

• Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business or public administration, construction management, or a related field.

Experience:

• Four (4) years of increasingly responsible experience in the construction, maintenance, and repair of municipal facilities, including two (2) years in a supervisory capacity.

Licenses and Certifications:

Possession of a valid California Driver's License, to be maintained throughout employment.

Additional Information

Physical Demands

When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. When assigned to field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaginga weight of 50 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

Environmental Conditions

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The City of Chico offers a wide range of employee benefits. Benefits are subject to negotiations with employee organizations and may vary with individual bargaining units. For a summary of benefits, please visit the City of Chico website at: City of Chico - Employee Benefits

Closing Date/Time: 9/15/2025 11:59 PM Pacific

Salary:

$93,683.20 - $125,528.00 Annually