Senior Accounting Assistant

Job Description:

Senior Accounting Assistant

Description

ABOUT US

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website . Read on to find out more about this opportunity.

DEPARTMENT OF HEALTH & HUMAN SERVICES

At Health & Human Services, we serve our community through the values of support, unity, trust and excellence with one common goal: to promote and protect the health, well-being, safety and self-sufficiency of all in Marin. Join our team of bright, committed, and energetic people who also want to make an impact through public service.

ABOUT THE POSITION

The Department of Health and Human Services is seeking one (1) full-time (1.0 FTE) Senior Accounting Assistant to join the Office of Finance within their General Administration Division.

The Senior Accounting Assistant performs a variety of advanced, technical, and complex accounting work with a focus on supporting the administrative and fiscal aspects in both Accounts Receivable and Accounts Payable. Responsibilities for this position include (but are not limited to) review of general ledger transactions, receiving and allocating incoming revenue daily, preparation of journal entries, processing accounts payable in a high-volume environment, reconciling account balances and preparing, reviewing and analyzing accounting and vendor records. The Senior Accounting Assistant consults with external vendors, State agencies and internal business partners, communicates with department staff regarding policy and procedures, and assists with data compilation and generating various reports, as needed.

ABOUT YOU

Our Highly Qualified Candidate
Our highly qualified candidate demonstrates an understanding of the accounting cycle and has prior experience in a finance office setting processing a variety of financial transactions requiring attention to accuracy and detail while meeting deadlines. They have experience performing complex calculations and reconciliations, working with large Enterprise Resources Planning systems (ERP) or other financial reporting systems and have advanced proficiency working with Microsoft Excel and other software applications to perform a wide range of accounting functions. This would include Accounts Receivable and Accounts Payable, general ledger transactions and reporting and processing as well as other financial and administrative support duties in a high-volume dynamic setting.

The candidate is well organized and has demonstrated initiative and strong decision-making skills, attention to detail, and ability to troubleshoot issues. They are able to independently determine what steps should be taken in various situations and are able to prioritize their workload in order to meet competing deadlines. They possess strong written and verbal communication skills and can work well collaboratively or independently when necessary. They also have experience building strong relationships and are able to work with various levels of internal and external stakeholders.

Qualifications
Knowledge of:

• Principles and practices of financial and accounting document processing and record keeping.
• Principles and practices of auditing and reconciling a variety of financial documents and records.
• Procedures, terminology and forms related to the functional area(s) to which assigned.
• Computer applications related to the work, including word processing, spreadsheet and data base applications.
• Standard office practices and procedures, including the operation of standard office equipment.
• Basic budgetary and public agency financial record keeping principles and terminology.
• Business arithmetic.

Ability to:

• Perform complex and difficult accounting, financial, payroll, billing statistical and/or budgetary support work.
• Prepare a variety of complex financial, accounting, payroll and statistical reports, journals and ledgers, utilizing departmental-specific computer and network applications.
• Review, audit and reconcile financial, accounting, payroll and budgetary documents and records.
• Enter a variety of information into automated financial, accounting and statistical reporting systems.
• Interpret, apply and explain standard accounting, financial, departmental and County policies, procedures and transactions.
• Make accurate arithmetic and statistical calculations.
• Prepare accurate and timely billings.
• Provide lead direction to staff on a day-to-day or project basis.
• Organize own work, setting priorities and meeting critical deadlines.
• Establish and maintain effective working relationships with those contacted in the course of the work.

Minimum Qualifications
Three years of experience in accounting and/or financial office support work that includes preparing, processing, and maintaining accounting documents and records, and the use of related accounting computer software.

Education or professional training that is directly related to the work may be substituted for up to one year of the required experience.

IMPORTANT INFORMATION

For any questions concerning this position announcement, please contact Sarah Githens at Sarah.Githens@MarinCounty.gov .

All applicants will receive email notifications regarding their status in the recruitment process.

Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.

Live Scan ( Special Requirement ): Candidates selected are subject to fingerprinting by the Sheriff's Department and must pass a Department of Justice Live Scan background check prior to appointment.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, 415-473-2095.

PLEASE NOTE: The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.

COUNTY OF MARIN BENEFITS: GENERAL
Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage .

Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.

Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.

Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.

IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.

Retiree Medical : The County provides access to group health plan coverage to eligible retirees.

For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.

*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.

Closing Date/Time: 9/4/2025 11:59 PM Pacific

Salary:

$67,587.00 - $80,301.00 Annually