Executive Administrative Support Assistant

Job Description:

Executive Administrative Support Assistant

Description

The Missouri State Emergency Management Agency has responsibility for coordinating disaster response and recovery operations across Missouri - responding to everything from tornadoes and flooding to ice storms to the coronavirus pandemic. SEMA operates the State Emergency Operations Center and provides training and grants to strengthen Missouri’s resilience against natural disasters.

SEMA’s mission is to help our fellow Missourians prepare for, respond to and recover from all emergencies. Each step will be guided by our core values of respect, integrity, trust, honesty and compassion.

SEMA is currently seeking an Executive Administrative Support Assistant to join our team in Jefferson City, MO. This position requires cooperation, punctuality, good organizational skills, attention to detail, and the ability to work with multiple programs. The successful candidate will need to possess a positive attitude and enjoy a team environment.

We’d love for you to join our growing team of friendly, hard-working, dedicated and collaborative professionals.

Job Description:

This team member will be responsible for providing complex administrative support for the SEMA Director, as well as supporting the operational needs of the Executive team. This will include:

• Maintain the Director’s calendar. Schedule meetings and prepare meeting materials; compile support documentation for briefings as needed.
• Prepare detailed itineraries. Make travel, lodging, and other related accommodations for the Director. Assist in the preparation and submission of expense accounts and follow-up as needed.
• Complete request for supplies, maintain a supply inventory and receive invoices as applicable.
• Manage incoming communications, including:
  • Answer incoming telephone calls
  • Manage general program email inboxes, as well as own

• Support external communications, including:

• • Prepare applicable program letters for the Director’s signature and send out to appropriate stakeholders
  • Ensure forms, letters, and other templates are up to date and readily accessible
  • Lead on setting up virtual events and WebEx meetings

• Coordinate and track requests from Department leaders and stakeholders requiring written response with other Public Safety staff to ensure appropriate response timelines are met
• Complete special assignments as requested
• Perform other duties as assigned

Qualifications:

• 3-5 years of relevant experience. (Substitutions may be allowed.)

Lack of post-secondary education will not be used as the sole basis for denying consideration to any applicant.

Knowledge, Skills, and Abilities:

• Must possess good organizational, verbal and written communication skills.
• Overtime may be required during exercises, drills, or during time of emergencies.
• Strong organizational skills and attention to detail.
• Ability to multi-task, prioritize work, and complete assignments accurately within specified timeframes
• Knowledge of appropriate grammar, composition, and spelling.
• Ability to demonstrate regular and reliable attendance

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay.

If you have questions about this position please contact:

DPS.HumanResources@dps.mo.gov

Salary:

$53,339.76-$55,000.08 per Year