Accounting Associate I

Job Description:

Accounting Associate I

Description

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. Our guiding principles-Empathy, Ethics, Excellence, Engagement, and Equity - anchor our approach in delivering services that significantly impact the lives of Austin residents. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Diverse and Inclusive Workplace: Work in an environment where every voice is valued, and Innovation thrives.
  
• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces: Work in innovative and sustainable environments designed to foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Job Description:

Accounting Associate I

Purpose:

This position provides accounting and financial support to City management by processing, researching, and analyzing accounting data and transactions; prepares basic financial reports and financial statements.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Prepares and reviews payments, cash receipts, billing or other accounting transactions by verifying documentation and accurately completing transactions.
  
• Prepares asset, liability, and capital account entries by compiling and analyzing account information.
  
• Researches and resolves routine billing, invoicing, financial inquiries, customer and vendor account information.
  
• Processes travel documentation and monitors credit card activity and supplemental documentation to ensure compliance with established policies, procedures and internal controls.
  
• Maintains information and reviews financial transactions by creating and/or monitoring electronic files and/or accounting documents.
  
• Reconciles accounts, identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.
  
• Responds to routine inquiries requiring a general understanding of financial systems and transactions.
  
• Assists customers by providing requested financial information and guidance with automated or manual systems.
  
• Maintains accounting controls and financial security by following policies and procedures and internal controls.
  

Responsibilities - Supervisor and/or Leadership Exercised:

None.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of bookkeeping or record keeping procedures.
  
• Knowledge of basic financial transactions.
  
• Skill in analyzing and interpreting financial records.
  
• Skill in processing large volumes of numerical data.
  
• Skill in applying bookkeeping procedures.
  
• Skill in operating a personal computer and related equipment.
  
• Skill in use of spreadsheets and word processing software.
  
• Skill in operating a calculator.
  
• Skill in effective verbal and written communication.
  
• Skill in performing basic mathematical calculations.
  
• Skill in classifying fiscal data and compiling reports.
  
• Skill in analyzing, preparing, checking and balancing routine fiscal transactions and accounts.
  
• Ability to prepare accurate financial reports and statements.
  
• Ability to resolve problems or situations requiring the exercise of good judgment.
  
• Ability to establish and maintain good working relationships with other City employees and the public.
  

Minimum Qualifications:

• Graduation from an accredited high school or equivalent, and two (2) years of experience.
  

• Any combination of related experience and/or education may be substituted.
  

Preferred Qualifications:

• Experience processing large volumes of numerical accounting transactions.
  
• Experience with internal control systems.
  
• Experience with credit card reconciliation.
  
• Experience with automated financial systems.
  
• Experience maintaining a records retention program.
  
• Experience communicating (both written and verbally) with all levels of staff, including executives.
  
• Experience gathering vendor quotes for goods and services.
  
• Basic proficiency with Microsoft Office Suite (Word, Excel and Outlook).
  
• Ability to travel to more than one work location.
  

Notes to Candidate:

The Accounting Associate I position is responsible for procurement, accounts payable and records retention functions for the Procurement and Contract Services Unit of the Police Financial Services Division. This non-exempt position is primarily responsible for the daily processing and recording of departmental purchase request forms, processing payment of a large volume of vendor invoices, purchasing small dollar goods and services, executing purchase orders, maintaining a system for the retention of accurate records and providing general customer service to sworn officers, civilian staff, vendors and citizens.

Successful candidates will demonstrate:

• Ability to work collaboratively with a diverse team
  
• Ability to exercise resourcefulness
  
• Outstanding communication, interpersonal and organizational skills
  
• Ability to multi-task and work with changing priorities in a fast paced and deadline driven environment.
  

* Top candidates will be required to complete an assessment as part of the interview process.

Work Location:

715 E. 8th Street Austin, Texas 78701

Schedule:

Monday-Friday; 8:00 a.m. - 5:00 p.m. Telework arrangements are available for this position.

Payrate:

$21.63 - $23.79 hr

City of Austin Application:

A complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used.

CBI:

Must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please Click here to find more information.

Secondary Employment:

All Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.

• APD must review all secondary employment.
  
• Employees are required to submit a Secondary Employment Application for review and approval upon being hired with APD, as well as current APD employees considering Secondary employment.
  

Benefits:

Working with the Austin Police Department provides a number of health and welfare benefits, such as medical, paid leave time, retirement plan, training opportunities and more. Please click here to find more information.

To learn more about working with the City of Austin, click here to watch a short video!

Travel:
If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

EEO/AA statement:

The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Important Note to Applicants:
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-09-15