Administrative Assistant (Temporary-African American Cultural and Heritage Facility)

Job Description:

Administrative Assistant (Temporary-African American Cultural and Heritage Facility)

Description

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. Our guiding principles-Empathy, Ethics, Excellence, Engagement, and Equity - anchor our approach in delivering services that significantly impact the lives of Austin residents. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Diverse and Inclusive Workplace: Work in an environment where every voice is valued, and Innovation thrives.
  
• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces: Work in innovative and sustainable environments designed to foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

The Administrative Assistant (Temporary) will be responsible for a wide range of administrative tasks and support for the African American Cultural and Heritage Facility, including Customer Service, Facility Operations, and Safety.

Job Description:

Purpose:

Work in conjunction with other staff to perform a wide variety of administrative support tasks.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Greets visitors, handles their inquiries, and directs them to the appropriate person.
  
• Answers multi-line telephones, and directs calls or takes messages.
  
• Maintains office supply inventories by placing orders.
  
• Schedules and coordinates meetings.
  
• Types letters, memos, forms and other correspondence.
  
• Picks up, sorts and delivers mail to appropriate person.
  
• Files and retrieves documents, records and reports.
  
• Maintains records, enters data and retrieves data as needed.
  
• Analyzes and interprets data and prepares reports.
  

Responsibilities - Supervisor and/or Leadership Exercised:

None.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of applicable processes, techniques and methods.
  
• Knowledge of city practices, policy and procedures.
  
• Skill in oral and written communications.
  
• Skill in using computers and related software.
  
• Skill in handling multiple tasks and prioritizing.
  
• Skill in data analysis and problem-solving.
  
• Skill in planning and organizing.
  
• Ability to work with frequent interruptions and changes in priorities.
  
• Ability to establish and maintain good working relationships with city employees and the public.
  

Minimum Qualifications:

• Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience.
  
• Education and or experience will substitute for the minimum qualifications
  

Licenses and Certifications Required:

None.

Preferred Qualifications:

• Intermediate to advanced skill with Microsoft Office, Adobe Acrobat, and other Microsoft Windows-based software.
  
• Experience reviewing and managing calendars and emails/voicemails.
  
• Experience communicating and interacting with various individuals, such as interdepartmental co-workers, outside agencies, and the general public.
  
• Ability to compose formal and informal written communications and documents (Word, PowerPoint, etc.) with clarity, conciseness, discretion, and strictest confidentiality.
  
• Experience in coordinating multiple projects, priorities, and meeting deadlines.
  
• Ability to prioritize and manage numerous concurrent tasks from multiple sources.
  
• Experience being the first point of contact for inquiries, management requests, etc.
  

Notes to Candidate:

Notes to Candidate:

The African American Cultural & Heritage Facility (AACHF) plays an integral role in the City of Austin’s long-term commitment to protecting and enhancing the quality of life for African Americans. Named after the state-designated African American Cultural Heritage District, the Facility adds to the area’s cultural significance by offering arts, business, cultural and entertainment programming.

The Administrative Assistant (Temporary) will be responsible for a wide range of administrative tasks and support for the AACHF, including Customer Service, Facility Operations, and Safety.

Hours:
Monday, Wednesday, Thursday, Friday, 8:00 am - 5:00 pm.

Tuesday 11:30-8:30 pm.
May be required to work during special events, evenings, weekends & holidays.
Work schedule and location are subject to change based on department needs and programs.

When completing the City of Austin employment application:
Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered.
A résumé is required but will not substitute for a complete employment application. Please include contact information from previous employers.
A cover letter is also required. In the cover letter, candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position
Background Investigation:
A Financial Responsibility and Vulnerable Population Criminal Background Investigation will be required.
If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required.
  
• If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
  

Benefits:
Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more.
Compensation:
$21.63 - 23.79$/hour

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date
listed. All application steps, including attachments and submission, must be fully completed before that time.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-09-17