Accounts Payable Supervisor

Job Description:

Accounts Payable Supervisor

Description

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. Our guiding principles-Empathy, Ethics, Excellence, Engagement, and Equity - anchor our approach in delivering services that significantly impact the lives of Austin residents. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Diverse and Inclusive Workplace: Work in an environment where every voice is valued, and Innovation thrives.
  
• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces: Work in innovative and sustainable environments designed to foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Responsible for supervising the accounts' payable function, including such activities as the timely payment of all vendor invoices and expense vouchers, and the maintenance of accurate records and reports.

Job Description:

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Coordinates daily workflow of staff to ensure timely preparation, review, and approval of payment disbursements.
  
• Coordinates, recommends, and implements processes and internal controls; maintains financial security by documenting established internal accounting controls.
  
• Develops and plans section training and projects.
  
• Ensures that invoices and expenses are processed accurately and timely.
  
• Reconciles general ledger clearing accounts.
  
• Coordinates with other departmental divisions to ensure timely payment of invoices and expenses.
  
• Researches and resolves payment discrepancies within the City of Austin and external customers.
  
• Provides guidance and direction through the review of transactional documents prepared by internal/external department staff.
  
• Assists departments and other internal or external customers by drafting procedural guidance, policies, and procedure Provides accounts payable policy and procedure training to internal/ external department staff in both formal and informal settings.
  

Responsibilities - Supervisor and/or Leadership Exercised:

• Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
  

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of accounts payable processes.
  
• Knowledge of various City of Austin processes and procedures related to accounts payable.
  
• Knowledge of internal control systems.
  
• Knowledge of manual and automated financial systems.
  
• Knowledge of records management processes and requirements.
  
• Ability to lead highly diverse workforce.
  
• Ability to review and analyze performance measure data.
  
• Ability to resolve problems or situations requiring the exercise of good judgement.
  
• Ability to establish and maintain good working relationships with other City employees and the public.
  
• Skill in effective verbal and written communications.
  
• Skill in utilizing a personal computer.
  
• Knowledge of Microsoft office products.
  

MINIMUM QUALIFICATIONS:
Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus two (2) years related experience, one (1) year of which were in a lead or supervisory capacity. Experience may substitute for education up to four (4) years

Preferred Qualifications:

• Experience utilizing Advantage 3, or a similar automated financial system as it relates to the accounts payable process.
  
• Experience making recommendations to solve complex financial problems. Experience writing SOPs and creating process improvements.
  
• Ability to travel to more than one work location.
  

Notes to Candidate:

Position Overview:

The Accounts Payable Supervisor plays a key leadership role in the City’s financial operations, ensuring the accurate, timely, and compliant processing of all payment disbursements. This position supervises day-to-day accounts payable activities, coordinating the workflow of staff and managing payment processes that support citywide departments and external partners. The supervisor is responsible for developing and implementing internal controls, reconciling

clearing accounts and overseeing the integrity of financial transactions in compliance with City policies and accounting standards. In addition, this role serves as a primary point of contact for departmental divisions, providing expert guidance on policies, procedures, and payment issues. The successful candidate will be an effective communicator and problem-solver who demonstrates leadership in guiding staff, improving processes, and delivering training across both formal and informal settings. The Accounts Payable Supervisor will also be instrumental in creating and maintaining procedural documentation to ensure long-term operational efficiency and audit readiness.

Salary: $30.70 - $38.37

Location: 505 Barton Springs Rd. Austin, TX, One TX Center

Working Hours: Monday - Friday 8:00 AM - 5:00 Telework: Up to 60% teleworking available

Click here to visit our Facebook page to learn more about Capital Delivery Services Department. ( https://www.facebook.com/atxcapitaldelivery/ )

Who Are We:

Capital Delivery Services (CDS ) builds public projects to support the community. We do this by directly managing the City of Austin’s Capital Program with over 600 active projects, representing an investment of over $10 Billion. At CDS, we aim to create an environment that values diversity and adaptability and encourages staff at all levels to think creatively, experiment with new ideas, and contribute to a culture of continuous improvement.

Click here to visit our Facebook page to learn more about the Capital Delivery Services Department. ( https://www.facebook.com/atxcapitaldelivery/ )

Why Join Us?

Meaningful Work
Contribute to projects that improve the lives of the people in our community. Your work directly enables our department to deliver tangible construction projects throughout the city that will resonate for generations to come. Seeing results through a constructed project provides a sense of accomplishment and pride in your work.

Innovation and Collaboration
Collaborate with diverse and talented teams, leveraging technology, continuous improvement, and best practices to drive progress and embrace our One City - One Team - One Approach model of delivering capital projects.

Professional Growth and Development
Achieve your professional goals. CDS offers opportunities to advance in multiple career paths, including engineering, architecture, construction management, project planning and management, finance, business administration, process improvement, and data analytics. Education assistance is available through our tuition reimbursement program, and financial support for continuing education, licenses, and certifications is also available.

Work-Life Balance
Enjoy a balanced lifestyle in a city renowned for its quality of life, outdoor activities, and cultural experiences. Our employees also enjoy the ability to work up to 60% remotely, depending upon position and business needs.

Health and Wellness

The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. For employees that are covered this includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Click here to review the City of Austin's Employee Benefits Guide. ( https://www.austintexas.gov/department/active-employee-benefits )

Note: New employees’ health benefits start on the 1st of the month following the effective start date.

To learn more about working with the City of Austin, click here to watch a short video! ( https://www.youtube.com/watch?v=lmXyHwXyMbg )

Application Details:

A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position.

• This position may allow for a resume or cover letter to be included but relevant entries on your employment application will primarily be considered for interview qualification and compensation purposes.
  
• If you are selected as the top candidate for a position, we may be contacting your current and former employer, as well as the references listed in your application. Please be sure you have listed at least 3 previous supervisors in the application with correct contact information.
  

Note:

• Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed . All application steps, including attachments and submission, must be fully completed before that time.
  
• We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.
  

Additional Details:

• If you are identified as a top candidate, verification of your education, which may include High School graduation or GED equivalent, undergraduate and/or graduate degrees, will be required.
  
• The Capital Delivery Services Department may close this job posting at any time after it has been advertised for seven (7) days, please apply as soon as possible if interested.
  
• This position will require a pre-employment Criminal Background Investigation (CBI).
  

Travel:

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Hybrid Work Environment:

The City of Austin Telework Program is designed to empower employees and leaders to establish hybrid work arrangements that promote high levels of performance and engagement. The City of Austin has an established work arrangement under which an employee is scheduled to work at least 2 days per week at their designated worksite. Some positions may require additional time at their designated worksite.

90 Day Provision for Additional Vacancy:

If the same or an additional vacancy occurs within the Capital Delivery Services Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin, Capital Delivery Services Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-10-03