Administrative Support II or III

Job Description:

Administrative Support II or III

Description

If you are a current City of Olathe employee, please click this link to apply through your Workday account.

Employment Type
Full Time

Job Summary

Pay Range

We offer a competitive hourly rate of $18.25 to $24.57 per hour.

• For external candidates, the offer will be based on skills and experience.
  
• For internal candidates, the rate will be determined in accordance with the City's compensation structure and internal equity guidelines.
  

Are you looking for a rewarding career in local government in a high-level administrative support role that keeps operations running smoothly? Do you thrive in a dynamic environment where organization, customer service, and teamwork come together?

We are currently seeking two Administrative Support III professionals. This is an excellent opportunity to continue your career journey while making a meaningful impact. In addition to a competitive salary, we offer career growth, training, professional development, excellent benefits (including 8 weeks of Paid Parental Leave), and much more.

This position is fully benefited to include 8 weeks Paid Parental Leave . Click here for a comprehensive guide to City of Olathe benefits.

What You’ll Do

• Provide financial support through purchasing card transactions and processing invoices/requisitions for services and goods.
  
• Serve as the first point of contact for internal and external customers, providing professional and timely service in person, by phone, and via email.
  
• Coordinate schedules, meetings, training sessions, and events-including booking locations, arranging supplies, and handling logistical details.
  
• Perform a variety of administrative tasks, including managing records, preparing correspondence, and resolving non-routine situations using established procedures.
  
• Use spreadsheets and data management tools to organize information, prepare reports, and support decision-making.
  
• Manage office resources by ordering supplies, reconciling purchasing card transactions, and processing invoices for services and goods.
  
• Provide guidance and training to other employees as needed.
  

What We’re Looking For

• Strong organizational skills with the ability to manage multiple priorities.
  
• Excellent communication and customer service skills.
  
• Proficiency with spreadsheets, databases, and office software.
  
• Experience handling a wide range of administrative tasks with accuracy and attention to detail.
  
• A collaborative mindset and willingness to support multiple teams and functions.
  
• Ability to work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals.
  

Why Join Us?

This role offers the chance to strengthen your administrative expertise while supporting diverse projects and initiatives. You’ll play a vital role in helping our teams succeed-while gaining the skills and experiences to advance your career.

For more details, review the full job details and requirements below.

The Administrative Support position performs a variety of work tasks centered around providing complex administrative support for various work teams and business operations.

Key Responsibilities

• Provides customer service to both internal and external customers on a variety of topics and services, which may require serving as a first point of contact for in person, phone, and email service requests.
  
• Assists with scheduling for other members of the team; schedules locations and rooms for various activities; coordinates details for food, supplies, and other needs for meetings, training, and events.
  
• Performs several administrative functions; maintains and files records; prepares routine correspondence; resolves non-routine situations based on knowledge and interpretation of established procedures; provides training for other employees.
  
• Uses spreadsheets and other data management tools to organize information; provides reports to others; compiles and maintains data and reports.
  
• Orders and ensures availability of standard supplies and resources; may act as Purchasing Card contact reconciling purchases; processes routine and non-routine invoices for a variety of services and goods.
  

Qualifications

Experience: Two years of administrative support or other relevant experience is required. Additional education can substitute for experience.

Education: A high school diploma or equivalent is required.

Licenses & Certifications: None required. Depending on assignment may require a valid driver's license and favorable driving record.

Language: Proficiency with verbal and written English language required. Additional proficiency with Spanish and American Sign Language preferred.