Project Coordinator, Austin Water

Job Description:

Project Coordinator, Austin Water

Description

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Value and Innovation : Work in an environment where employees are valued and innovation thrives.
  
• Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

ABOUT AUSTIN WATER
For over 100 years, Austin Water has been committed to providing safe, reliable, high-quality, and affordable water services to our customers.

Today, we serve over 1,000,000 people in the Austin metropolitan area, across more than 548 square miles.

The utility draws water from the Colorado River into three regional water treatment plants, Handcox, Davis, and Ullrich, which have a combined capacity of 335 million gallons per day.

Austin Water has two wastewater treatment plants, Walnut Creek and South Austin Regional, that can receive up to 150 million gallons per day of sewage to treat. Wastewater is cleaned into high-quality effluent that is safely returned to the Colorado River to augment environmental flows.

More than a billion gallons of this high-quality effluent are reclaimed each year for outdoor irrigation, industrial cooling, manufacturing, and other uses.
Austin Water consistently ranks among the best in the country when it comes to water quality. We also treat, return, and recycle wastewater in ways that protect environmental resources. Austin Water exceeds federal and state requirements for clean water and environmental compliance at our water and wastewater treatment plants.

Job Description:

Project Coordinator

Purpose:

Under general supervision, this position coordinates the engineering and support activities for various projects and/or programs.

Duties, Functions, and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Communicates project and/or program information to internal and external customers.
  
• Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.
  
• Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems.
  
• Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.
  
• Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.
  
• Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review.
  
• Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities.
  
• Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures.
  
• Develops, maintains, and improves City of Austin design and construction standards.
  
• Provides technical advice and assistance.
  

Responsibilities - Supervisor and/or Leadership Exercised:

May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.
  
• Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.
  
• Knowledge of laws, rules, regulations, and codes associated with project assignment.
  
• Knowledge of budget policies and principles.
  
• Knowledge of contract management principles, methods, and practices.
  
• Skill in adapting, interpreting, and applying guidelines and standards.
  
• Skill in establishing and maintaining positive relationships with internal and external customers.
  
• Skill in using available software packages.
  
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
  
• Ability to schedule and coordinate activities between various parties and plan specific aspects of a project.
  
• Ability to communicate in oral or written format to a variety of audiences.
  

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.
  
• Experience may substitute for education up to a maximum of four (4) years.
  

Licenses and Certifications Required:

May require a valid Texas driver's license.

Preferred Experience:

• Experience leading large construction and facilities Capital Improvement Projects in a utility, municipality, or other similarly regulated entity
  
• Certification such as Project Management Professional, Facility Management Professional, Certified Facility Manager, Sustainability Facility Professional, or similar license or certifications, or the ability to obtain within six (6) months of employment.
  
• Experience in project management principles, developing project schedules and plans, incorporating sustainability principles, managing multiple contracts and contractors, and leading major new construction and renovation projects.
  
• Results-driven, self-directed, detail-oriented, anticipate issues, adaptability and flexibility to changes, and ability to prioritize work assignments in alignment with organizational goals.
  
• Effective verbal and written communication skills with various levels of internal customers, stakeholders, and the public, and an ability to develop relationships with customers by resolving differences and conflicts.
  
• Experience planning and executing projects, including division moves, space reconfigurations, and facility renovations.
  

Notes to Candidate:

Position Overview:
The Facilities Project Coordinator is responsible for project management and coordination associated with Austin Water’s Facility Management Division and various facility-related CIP projects. This position oversees and manages construction, renovation, and major maintenance/repair projects, monitors contractors, inspectors, the work performed by internal teams, etc. Responsible for planning, organizing, and overseeing projects, inspecting work, and overseeing subcontractors and crews in completing the project, ensuring safety and timely completion. The position reports to the Facilities Planning Manager.

Critical Employee:

This position has been designated as critical for the City of Austin. Critical positions are vital, and support activities that impact City or department operations. Work can be done while at a designated work site or while working at an alternate work location. Critical employees may be reassigned to another area to provide essential services to support any extraordinary situations or emergency conditions.

Benefits:
Working with Austin Water provides a number of benefits, including medical, paid leave time, a great retirement plan, training opportunities, and more! Click
HERE for more information.

When completing the City of Austin employment application:

• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.
  
• A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered.
  
• A resume is required, but will not substitute for a complete employment application. Please do not use the phrase “see resume” or refer to other documents to complete your application. Do not leave the “Duties and Responsibilities” sections blank. These will be considered incomplete applications. Incomplete applications will not be considered.
  

If you are selected to interview:

• Candidates selected to interview will receive information and instructions for preparing a short presentation to be given at the time of the interview.
  

Pre-Employment Requirements
Candidates must pass a Criminal Background Investigation prior to confirming a start date.

Driving Requirement:
This position requires a Texas Driver’s License in good standing or the ability to acquire one by your hire date. External New Hires must meet the City of Austin's Driver Record Evaluation (DRE) requisite . To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

If identified as the top candidate, you must meet the Driver Safety Standards for the City of Austin to move forward with the job offer.

All Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage, or in any personal vehicle located on the premises.

If you are selected as a top candidate:

• Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and proof of your professional licenses or certifications.
  
• If you are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date.
  

Secondary Employment:

• All Austin Water employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.
  
• Austin Water must review all secondary employment.
  
• Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment.
  

Effective October 1, 2014, all Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lot, garage or in any personal vehicle located on the premises.

Salary Range:

$32.96 - $41.20 per hour

Work Location:

Waller Creek - 625 E. 10th Street, Austin, TX 78701

Days and Hours:

7:00 AM - 4:00 PM; Monday - Friday, with limited flexibility. Other hours as business needs require.

Note: Posting may close anytime after 7 days.

Important Note to Applicants:
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-11-12