Project Coordinator/CyAI WITH (UEC)

Job Description:

Project Coordinator/CyAI WITH (UEC)

Description

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Staff, Full Time, Non-Exempt, Benefited position through 9/30/2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $3,750.00-$4,583.33 per month.

Location: CSUSB and PDC Campuses.

Work Schedule

40 hours per week. Generally 8:00AM to 5:00PM Monday through Friday. Some nights and weekend work may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of the CAE Director, the Project Coordinator will work independently to:

Staff & Program

• Support the Executive Director by coordinating program initiatives and digital resource development.

• Provide guidance to student assistants and interns working on website and digital communication tasks.

• Maintain scheduling, workload tracking, and performance standards within assigned projects.

Grant & Sponsor Compliance

• Ensure website and digital activities meet sponsor, university, and accessibility (ADA/WCAG) standards.

• Support preparation of reports and documentation related to outreach, participation, and digital engagement.

• Assist with sponsor-related deliverables, ensuring clarity, timeliness, and accuracy.

Community & Partner Engagement

• Coordinate digital resources that connect community, academic, and government stakeholders with WITH Cyber program opportunities.

• Support in maintain consistent and professional communication through online platforms, newsletters, and digital outreach tools.

• Support virtual information sessions, ensuring registration, participant experience, and reporting processes are effective.

Event & Training

• Provide technical and digital support for major events, including registration platforms, virtual event coordination, and participant

communications.

• Assist in promoting and supporting workshops, meetings, and special events in alignment with program goals.

• Represent the program at events to provide guidance on digital resources and recruitment workflows.

Data and Publications

• Maintain digital systems and databases that support reporting, surveys, and program analytics.

• Review and edit materials for publication to ensure branding, accessibility, and compliance with program style guidelines.

• Contribute to studies and surveys by supporting data collection, analysis, and reporting.

Administrative Support

• Prepare briefs, evaluations, and reports related to digital engagement and program outcomes.

• Attend departmental and partnership meetings to provide input on program operations.

• Perform other duties as assigned.

Travel Requirements:

• Domestic travel may be required to attend and support program events, meetings, or trainings.

• Must be able to coordinate and supervise digital and registration workflows for off-site events.

• Frequency of travel varies by program cycle.

U.S. Citizenship (required by funding agencies).

Minimum Qualifications

• Education:
  • Bachelor’s degree in computer science, cybersecurity, business/public administration, or related field.
    
• Experience:
  • At least one (1) year of experience supporting a federally funded grant program, or equivalent experience in a related field.
    
  • Proficiency with Microsoft Office Suite and common digital collaboration tools.
    
• Other:
  • Knowledge of website and digital content management practices, including accessibility and usability standards.
    
  • Skill in developing and managing online platforms, including survey tools, workflow systems, and event registration software.
    
  • Ability to analyze digital engagement data and prepare reports to inform decision-making.
    
  • Strong organizational and project management skills with the ability to balance multiple priorities.
    
  • Effective interpersonal and communication skills to engage stakeholders across academia, government, and community partners.
    
  • Ability to work independently and exercise sound judgment in resolving issues.
    

Preferred Qualifications

• Experience managing or customizing websites using platforms such as Wix Studio, Drupal, or equivalent.

• Familiarity with workflow automation and API integrations across platforms (e.g., Constant Contact, Qualtrics, Slack, Google Workspace, Monday.com, Whova).

• Proficiency in survey development and analytics, including advanced features in Qualtrics or similar tools.

• Experience supporting large-scale events using Whova or equivalent event registration platforms.

• Ability to generate and interpret program analytics from survey data, web traffic, or event participation.

• Skill with creative and technical tools such as Adobe Photoshop, Adobe InDesign, HTML, CSS, and JavaScript for web and publication support.

• Familiarity with using Python scripts or automation tools to improve workflow efficiency (preferred, not required).

Benefits Include:

• Medical, Dental, Vision, Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at UEC-HR@csusb.edu Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at UEC-HR@csusb.edu.

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.

Advertised: Oct 28 2025 Pacific Daylight Time
Applications close: