Institutional Compliance Manager

Job Description:

Institutional Compliance Manager

Description

Institutional Compliance Manager

Library
Job # 552166
First Review Date: November 24, 2025

Open Until Filled

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #538570) Administrator I, Institutional Compliance Manager, Salary Range: $4,135 - $12,288, Anticipated Hiring Range: $4,135 - $5,800. Final salary placement is commensurate with experience, internal equity, and budget considerations. This is a full-time, benefited, 12-month pay plan, permanent position in the Library. This position is an Administrator I in the California State University Management Personnel Plan (MPP). Under this plan, incumbents are subject to normal management reviews and serve at the pleasure of the University President. Additional information can be found at: http://www.calstate.edu/HRAdm/policies/mpp.shtml . This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits .

Position Summary:

Reporting to the Library Dean, the Institutional Compliance Manager plays a central role in oversight and management to ensure the responsible and ethical conduct of research including animal and human subjects research across campus. They serve as the designated Research Integrity Officer (RIO) and supervise administrative staff who provide direct support to the Research Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), and other institutional research compliance regulations.

Key Responsibilities:

• Oversees hiring, training, supervision, and evaluation of the Institutional Compliance Coordinator(s) positions.
• Coordinates with Risk Management, Academic Affairs, and the Office of Research on emerging institutional compliance needs.
• Develops additional support programs/recommendations for implementation as needed or assigned.
• Applies knowledge of federal and state regulations and/or policies pertaining to research involving animal and human subjects, alongside university policies and procedures, to provide administrative oversight for their department.
• Ensures that administrative deadlines are met, and protocols conform with federal and state laws and regulations, accreditation standards, regulations, policies, and procedures.
• Serves as primary point of contact for inspections as mandated by federal law and answers administrative questions as they relate to the program(s).
• Prepare, coordinate and schedule semi-annual site inspections as required.
• Significant responsibility for meeting state and federal research compliance requirements, in collaboration with Sponsored Programs and Risk.
• Performs advanced level technical expertise and leadership for a complex specialty organization.
• Exercise’s ability to interpret complex regulations and guide, train, and be a resource to staff and others in their interpretation.
• Create resource and training materials for general campus consumption as systems and processes are updated.
• Promotes and maintains an atmosphere of excellent internal and external customer service within the Institutional Compliance team.
• Independently manages and implements highly complex projects, addressing problems from a broad and interactive perspective, using advanced research, analytical, systems, and interpersonal skills to seek solutions.
• Strategic nature of work is broad and far-reaching impact in the campus; independently researches, conducts analysis, and develops internal procedures to adhere to state and federal regulations in collaboration with Sponsored Programs.
• Assists in other areas of Institutional Compliance as needed. May be assigned special projects requiring specific expertise to support the continuous improvement of the efficiency and effectiveness.
• Ability to lead and manage research compliance administration on campus, and perform advanced level technical expertise, and inclusive leadership.
• Other duties as assigned

Knowledge, Skills, and Abilities Associated with this Position Include:

• Demonstrated experience in effectively delegating and overseeing work results of administrative support staff; ability to organize and plan work assignment and projects.
• Exceptional written and verbal skills, including demonstrated ability to make oral presentations to individuals or groups to enhance understanding of applicable policies or procedures.
• Excellent leadership and interpersonal skills.
• Excellent decision making, problem solving, collaborative and analytical skills.
• Ability to read complex documents, understand a wide variety of legal and administrative concepts, and analyze/apply processes that comply to federal and state regulations.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to learn, interpret, and apply a wide variety of policies and procedures.
• Proven ability to work in a polite and professional manner under pressure, including ability to manage the needs of multiple stakeholders and multiple teams to accomplish short- and long-term goals.
• Attention to detail and accuracy.
• Excellent written and verbal communication skills with the ability to exercise tact, diplomacy, discretion, professionalism, and judgment in decision making and higher-level communications.
• Sound reasoning, analytical, conflict resolution, and problem-solving skills.
• Strong skills in analyzing policy issues, internal controls, and related federal and state laws and regulations to form solid recommendations for campus implementation.
• Excellent planning and organizational skills along with the ability to manage multiple high priority tasks simultaneously, set priorities that accurately reflect the importance of job responsibilities under changing business conditions, and consistently meet mandatory deadlines while ensuring high standards of service.
• Demonstrated ability to foster, establish and maintain positive and effective working relationships with diverse constituencies.
• Commitment to promote and support diversity and inclusion in the workplace.

Minimum Qualifications:

This classification requires comprehensive knowledge and skills in the applicable administrative and program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent administrative work experience and/or training.

Preferred Qualifications:

• Bachelor and/or Master’s degree in a field relevant to research compliance or public administration.
• Administrative work experience involving research, analysis, compliance or regulatory policies and protocols.
• Demonstrated knowledge of a variety of institutional compliance practices and regulations such as: IRB, IACUC, COI, RCR, and/or SCRO.
• Prior experience in Higher Education and/or Public Administration.
• Proficiency using InfoReady and/or Trello.
• Demonstrated ability to make oral presentations to individuals or groups to enhance understanding of applicable policies or procedures.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials before first review is 11:55 p.m. on November 23, 2025.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu .

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 3318
Publication Date: October 30, 2025

Advertised: Oct 30 2025 Pacific Daylight Time
Applications close: