Recreation Coordinator I/II- Playhouse

Job Description:

Recreation Coordinator I/II- Playhouse

Description

DESCRIPTION

The full salary range for this position is as follows: $35.82 to $45.72. Expected hiring range is as follows: $35.82-$39.49.

The City of Palmdale is seeking a highly motivated and experienced Coordinator to join the team at the Palmdale Playhouse. This hybrid position supports both the operations of the Playhouse and, seasonally, the City’s Special Events team, contributing to a wide variety of cultural and community programming. The ideal candidate will have a strong background in theatre or live event management, exceptional customer service skills, and the ability to thrive in diverse event environments, ranging from intimate youth performances to large-scale community celebrations that attract audiences of 10,000 or more. The successful candidate will demonstrate excellent communication and organizational abilities, a proactive approach to supporting staff and patrons, and the creativity to bring forward innovative ideas that enhance the Playhouse experience and strengthen the City’s arts and entertainment offerings.

DISTINGUISHING CHARACTERISTICS:

This is a full journey-level classification. Positions at this level perform the full range of duties, tasks and responsibilities assigned with only minimal instruction or assistance. Assignments may vary from general support of the supervisor, or manager, to specialized support in a technical area. Incumbents are expected to perform independently and under general supervision and are reviewed for the result of product. They are thoroughly familiar with the operating procedures of the section assigned, and possess technical expertise related to the assigned programmatic responsibilities.

Coordinator I

This entry level class of the series is distinguished from level II by routine and repetitive duties performed according to established procedures. Incumbents are closely supervised in their initial assignments. As they gain experience, incumbents will work more independently in routine work.

Coordinator II

Working under general supervision, the position is the journey level in the series. Employees at this level require specific experience and less supervision and review to complete assignments. Positions are flexibly staffed and are normally filled by advancement from the lower level, or if filled from the outside, require prior related experience.

EXAMPLES OF ESSENTIAL FUNCTIONS:

Essential and other important responsibilities and functions may include, but are not limited to, the following:

• Compose correspondence and other public information documents for the department.

• Establish and maintain systems related to the assigned technical areas of responsibility; monitor area activities and report progress, as required; and manage software programs.

• Give out information in person or by telephone where judgment, common knowledge, and interpretation of departmental and City policies and regulations are necessary; provide customer and public assistance.

• Research, compile, analyze, and develop information for projects, and reports from a variety of resources. Assist in formulating program policy, goals, and procedures; and collect and compile relevant data supporting recommendations.

• Prepare and administer contracts.

• Represent the City, as assigned, on various boards, commissions, and committees.

• Respond to, and resolve, difficult and sensitive citizen inquiries and complaints.

• Screen, select and schedule staff and volunteers; supervise, train and evaluate performance of staff and volunteers; recommend termination of volunteers as necessary.

• Respond to complaints and/or requests for information about rules, regulations, procedures, and policies related to assigned responsibilities.

• Assist in developing an assigned budget; track or reconcile expenditures; maintain logs and inventories, ledgers and statistical records as assigned; and, compile routine budget information.
• Perform related duties as assigned.

Parks and Recreation

• Prepare, compile, tabulate and maintain data through use of databases, documents, statistical and operational reports, and records from a variety of sources; process other documents as assigned.
• Plan, organize, promote, and evaluate a wide range of performing arts programs and community special events, including theater productions, cultural activities, youth enrichment workshops, and seasonal celebrations. Support event logistics, guest services, and facility operations at the Palmdale Playhouse and Citywide special events, ensuring high-quality experiences and the safety of all participants.
• Operate and oversee daily activities at the Palmdale Playhouse and special event venues, including front-of-house operations, box office support, backstage coordination, and event-day logistics. Manage facility rentals, coordinate technical and custodial support, and ensure maintenance needs are scheduled and addressed promptly.
• Prepare and distribute marketing and promotional materials. Solicit and coordinate sponsorships or in-kind services.
• Provide administrative support; prepare reports, letters, and other written communications; make presentations; and maintain files and records.
• Identify community needs and recommend appropriate programs.
• Coordinate and supervise special events, work with vendors, service providers and entertainers.
• Develop contracts and lease agreements; hire contract instructors.
• Prepare purchase requisitions, order supplies and materials.

• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for materials and supplies; monitor and control expenditures.
• Coordinate and participate in safety inspections and develop and implement changes in policies and procedures in response to inspection findings; serve as contact with State, Federal and County inspectors.
• Develop and implement marketing, fundraising and special event strategies and activities.
• Purchase, transport and store food; schedule distributions; screen and determine eligibility of program participants; and distribute food to qualified participants in compliance with specific funding sources.
• Represent the program to community groups, schools, businesses, churches, and potential funders; and plan and conduct fundraising campaigns.
• Market programs to participants and coordinate multiple program activities effectively.

• Assume overall daily operations responsibilities for assigned activity areas, including a variety of the following: development and promotion of Playhouse classes; art exhibits and seasonal decorations; theatre camp and youth programs; box office and concessions.
• Provide all oversight and management for Back of House responsibilities of all stage productions, shows and events, including rental shows, daily and weekly inspections and oversight of care and maintenance of audio, lighting, rail, video systems and shop equipment, annual licensing and certifications pertaining to Back of House equipment.
• Provide technical and functional support, as assigned to employees, contractors, and volunteers including all safety training and guidelines of technical equipment.
• Assist in preparation of marketing and promotional materials.

In Addition, when assigned to the Playhouse

• Assist in technical work relating to audio, lighting, and stage management such as operating audio or lighting equipment, conducting scene changes during performances, directing performers, and constructing set pieces and props.
• Complete technical work relating to audio, lighting, set design and construction, prop and scenery construction, and rigging.

QUALIFICATIONS:

Knowledge of:

• Business correspondence and report writing.
• Modern practices, procedures, methods, and equipment.
• Computer systems and applications.
• Basic accounting principles and practices, with principles and practices of budget monitoring, report preparation, grant administration and program administration.
• Municipal, state, and county codes
• Principles and practices of public speaking.
• Principles and practices of supervision and training.

Ability to:

• Work on several assignments at one time, prioritize tasks and meet deadlines.
• Perform complex research and prepare staff reports.
• Maintain accurate financial records; prepare and administer a program budget and write a grant proposal.
• Perform job tasks with minimal supervision.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Interpret, explain, and apply applicable federal, state, and local laws, codes, and regulations.

EDUCATION AND EXPERIENCE:

Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience:

Two to four years of increasingly responsible administrative, accounting or business experience that involves extensive public contact, preferably related to department or division.

Training:

Equivalent to a Bachelor's degree from an accredited college or university with major course work in a related field, unless noted below.

• Parks and Rec - Events & Culture: High school diploma or G.E.D., supplemented by applicable college coursework. Bachelor of Arts in Theatre Arts desirable.

Licenses/ Certifications/Other Requirements:

• Possession of, or ability to obtain, an appropriate, valid California driver's license by the time of appointment
  
• Incumbents in these classes may be required to work during irregular business hours and travel on an occasional basis except for positions within Parks and Recreation, where they will be required to work evenings, weekends and holidays.
  

Special licenses that may be required:

• Parks and Rec - Events & Culture: License and/or Certificate in related fields of theatre including electrical, lighting, rigging and audio.

WORKING CONDITIONS:
Physical Demands:

Mobility: frequent use of keyboard; frequent walking (potentially on uneven terrain), standing and sitting for long periods of time; occasional climbing, reaching, stooping, kneeling, bending, and squatting.

Lifting: frequently up to 10 - 25 pounds; occasionally up to 40 - 50 pounds.

Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.

Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.

Hearing/Talking: frequent hearing and talking, in person and on the phone.

Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.

Environmental: frequent exposure to noise. Potential for frequent exposure to chemicals, biohazards, fumes, and other environmental substances. If work performed outside, may work with machinery, in water, and on slippery and uneven surfaces.

WORKING CONDITIONS:
Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment.

If position includes work performed outside, subject to an outdoor environment with year-round exposure to varying weather conditions. Work is subject to construction noise.

AdoptedJuly 2024
FLSA:Overtime

The City of Palmdale is noted for its highly skilled workforce, with a large concentration of aerospace firms located at Air Force Plant 42 and nearby Edwards Air Force Base. Its family-oriented and culturally enhancing venues, such as the Palmdale Playhouse, DryTown Water Park and Palmdale Amphitheater, make Palmdale "a place to call home."

Palmdale is located approximately one hour north of Los Angeles off the Antelope Valley Freeway (SR-14). It encompasses 106.6 square miles and has a population of approximately 165,450. The City is served by several school districts and has a growing retail and commercial base. For more information, visit www.CityOfPalmdaleCA.gov.

BUSINESS HOURS: Normal operating hours are from 7:30 am to 6:00 pm Monday - Thursday. CLOSED on Friday.

UNION: The Teamsters Local 911 represents certain positions in the City's Public Works Maintenance division.

EMPLOYMENT INFORMATION

APPLICATION MATERIALS must be submitted by the closing date listed in the job bulletin. Resumes cannot be accepted in lieu of a City online application.

RESIDENCE within the City is not required.

AN ELIGIBILITY LIST of the most qualified applicants will be compiled based on the results of the selection process. The list will remain in place for a period to be determined by Human Resources.

The benefits listed here apply to full-time and benefited part-time positions, not to unbenefited part-time employees unless described.

A PROBATION PERIOD of six months minimum applies to initial employment with the City.

VACATION, HOLIDAYS AND LEAVE: The City provides 15 paid holidays per year and 80 hours vacation (years one through four) with a maximum accrual of 240 hours (160 hours for benefited part-time employees). Administrative employees accrue 80 hours of administrative leave per year with a maximum accrual of 240 hours.

SICK LEAVE: Employees accrue 96 hours per year with a maximum accrual of 800 hours (400 hours for benefited part-time employees). Unbenefited part-time employees receive 28 hours of paid sick leave per fiscal year.

RETIREMENT: The City is a member of the California Public Employees' Retirement System (CalPERS). Full-time and benefited part-time employees will be enrolled in either the New Member or Classic plan, as defined by CalPERS. New Members are enrolled in the 2% @ 62 formula and pay the full 7.75% employee contribution. Classic Members are enrolled in the 2% @ 60 formula and pay the full 7% employee contribution.

All other part-time employees are covered under the Public Agency Retirement Services (PARS).

WELLNESS PROGRAM: The program includes gym membership discounts, healthy eating programs, exercise classes & other programs.

DIRECT DEPOSIT: Direct Deposit is mandatory for all new employees.

CREDIT UNION: F&A Federal Credit Union & Logix Federal Credit Union (formerly Lockheed) are available options.

INSURANCE: The City offers group health, dental/vision, long term and short term disability, and a $50,000 life insurance policy for full-time employees. The City contributes towards the employee's health insurance.

DEFERRED COMPENSATION: The City participates in the ICMA-RC Deferred Compensation Plan, which enables benefited part-time and full-time employees to contribute on a tax deferred basis.

OVERTIME COMPENSATION: Overtime is accrued at time-and-a-half for eligible employees for time physically worked in excess of the regular 40-hour work week.

PART-TIME EMPLOYEES: Unbenefited part-time employees are reviewed for merit salary advancement but are not eligible for any other benefits listed. Benefited part-time employees are eligible for CalPERS retirement, sick leave, holidays, and vacation on a prorated basis.

MILEAGE PAY: Any employee may be reimbursed for work related mileage at 54 cents per mile when assigned to use their private vehicle on City business.

SOCIAL SECURITY: The City does not participate in Social Security and does not deduct Social Security payments from any employee's salary. The City deducts 1.45% of salary for Medicare and makes a 1.45% matching contribution.

*Benefits can change at any time.

Closing Date/Time: 12/4/2025 1:00 PM Pacific

Salary:

$35.82 - $50.40 Hourly