Contracts/Funds Administrator

Job Description:

Contracts/Funds Administrator

Description

Overview

The IT Contracts/Funds Administrator (CFA) is responsible for executing, overseeing, and managing contractual agreements, and financial transactions for the Information Technology (IT) Department. Primarily will manage contracts, ensure compliance, handle financial transactions related to funds and budget and support IT with agenda item preparation and monitoring. This position requires knowledge and understanding of legal and financial processes, excellent organizational and communication skills.

Responsibilities

• The IT Contracts/Funds Administrator i(CFA) is responsible for executing, overseeing, and managing contractual agreements, and financial transactions for the Information Technology (IT) Department
• Primarily will manage contracts, ensure compliance, handle financial transactions related to funds and budget and support IT with agenda item preparation and monitoring
• This position requires knowledge and understanding of legal and financial processes, excellent organizational and communication skills
• Drafts, executes and monitors various contracts, task orders, change orders, construction contracts, and delivery orders
• Responsible for working with Procurement to advertise and distribute RFQs and RFPs to potential vendors
• Reviews and monitors active contracts, ensures the contracts have defined scope of work, schedules, indemnification provisions, and disclosure provisions
• Coordinates with department managers and vendors to prepare and maintain contracts project budgets, ensuring ongoing accuracy and proactively addresses any potential financial challenges to prevent additional cost
• Assists in preparing comprehensive City Council agenda items for IT in collaboration with the IT Operations Business Manager to include funding details and background research for contracts and/or service agreements
• Monitors the entire process to align with budget, address any deviations and finalize contract and or service agreement with vendors
• Reviews all invoices, prepares scope of work in collaborations with managers, and project funding
• Provides contract cost information for budget purpose and oversees project close outs, monitors active contacts and warranties, ensuring contract/vendor compliance with financial and contractual obligations
• Schedules and follows up on maintenance and expiration of contracts and/or service agreements
• Ensures vendors provide what has been specified in the scope of work
• Maintains all documentation of contracts and/or services agreements for audits and reports
• May be asked to perform other duties as assigned

Position Type and Typical Hours of Work

• Exempt - Full-Time
• Flexibility to work evenings, weekends, and holidays is a schedule requirement
• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Qualifications

• Bachelor's Degree (BA/BS)
• Three (3) years of experience

Licenses and Certifications

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• CJIS Background Check: Yes
• Motor Vehicle Record Check: Yes
• Drug Screening: Yes
• Physical Exam: Yes

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications and may request additional information. The city may also conduct additional skill assessment tests, in addition to the panel interview.

Supplemental Information

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.

The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Closing Date/Time: January 12, 2026

Salary:

55,060.58-63,319.67 USD