Administrative Programs Officer II

Job Description:

Administrative Programs Officer II

Description

Job Posting Title
Administrative Programs Officer II

Agency
340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization
340 Logistics Department

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
The annual salary for this position is up to $67,000.00, based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location : Public Health Lab - 4615 W Lakeview Rd Stillwater, OK

Salary : up to $67,000.00, based on education and experience

Full Time /Part Time : Full time

Work Schedule : Monday to Friday

Primary Hours : 7am to 4 pm

Position Description: The Administrative Programs Officer is responsible for assigned responsibilities for planning, coordinating, and managing overall activities related to the construction, renovation, maintenance and repair of buildings, facilities, grounds, and equipment located at the OSDH Public Health Laboratory. This role will coordinate with licensed trade specialists or other infrastructure professionals in the oversight and execution of new construction/renovation and the upkeep of existing properties. Additionally, this position will serve as the project manager for the PHL’s perpetual inventory control, capital improvements, and contract monitoring for all infrastructure-related contracts. This position reports to the OSDH Director of Logistics Quality Assurance and works closely with the PHL Assistant Director, PHL scientists, OSDH Procurement, and other OSDH program areas as required .

Position Responsibilities/Essential Functions:

• Position is responsible for developing and maintaining a generalized maintenance program which includes all aspects of facility needs, ranging from cleanliness to repair and renovation.
  
• Conducts inspections of buildings, premises, and equipment; determines requirements for maintenance, construction, or renovation projects; makes estimates of costs for labor and materials; inspects work in progress and upon completion for code compliance.
  
• Supervises property management contracts; monitors facility budget; develops and implements policy and procedures; ensures compliance with laws, rules, and regulations; prepares routine and special reports as needed.
  
• Evaluates bids on projects, prepares specifications for standard and specialized equipment, supplies, and vehicles as necessary.
  
• Prepares cost estimates on future capital improvement projects; reviews plans and construction documents.
  
• Plans, supervises, and directs preventive equipment service contracts for various laboratory equipment such as biosafety cabinets, laminar hoods, fume hoods, centrifuges, autoclaves, refrigerators, freezers, and other equipment as necessary.
  
• Oversees the laboratory supply inventory control program in accordance with OSDH centralized inventory policies and procedures. Conducts inventory audits and reconciliations, supervises inventory software user accounts, and is a subject matter expert on the supply inventory software, policies, and procedures.
  
• Maintains asset inventory and ensures assets are added, surplused, or disposed of in accordance with Oklahoma Title 60, chapter 110 procedures and standards.
  
• Serves as the OSDH Logistics liaison for the PHL.
  
• Coordinates with contract vendors to ensure timely ordering, accurate shipments, and invoice payments are processed in accordance with Oklahoma State Title 74 Procurement Central Purchasing Act.
  
• Explains, promotes, and implements building management policies, procedures, and methods relating to building services and performance measures.
  
• Being present at the office is an essential function of the job.
  
• Other duties as assigned.
  

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
  
• Works effectively in team environment, participating and assisting their peers.
  

Minimum Qualifications:

Education and experience at this level consist of a bachelor's degree and three years of professional experience in skilled building trade or maintenance work involving the construction, maintenance, alteration and/or repair of buildings, grounds and utilities (plumbing, electrical, and heating/cooling/ventilation); OR an equivalent combination of education and experience, substituting one year of technical experience in building or construction trade for each year of the required bachelor’s degree.

Preferred

• Oklahoma Certified Procurement Officer (CPO)
  
• Laboratory facility management experience or Healthcare facility management experience of five years or more
  
• Inventory management experience
  
• Familiarization with State of Oklahoma Central Purchasing Act and Federal Acquisition Regulation.
  

Application Requirements:

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
  
  
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
  

Valued Knowledge, Skills and Abilities

At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function which is of moderate size and scope or perform professional level work involving program supervision, development, coordination, or implementation with responsibility for a major phase of a program which is large in size and scope. Responsibilities may include serving as an operating program manager assigned administrative, staff, or program responsibilities, performing functions in the areas of program management and development, providing guidance for operations and services, performing program planning, development and evaluation activities, and organizing and coordinating program services and activities. Incumbents will be expected to perform assigned duties at all levels of complexity and will provide guidance, supervision and training to assigned staff.

Physical Demands and Work Environment:

This position is set in an office Work is typically performed in an office setting with a climate- controlled settings and exposure to moderate noise level. Some work at heights or outdoors in all weather conditions. While performing the duties of the job, employee is frequently required to kneel, stoop, crouch, crawl, stand or walk long periods of time, and use hands to handle, control, feel objects or tools. Occasionally lifting/carrying 80 pounds, 25 pounds frequently, able to push and pull a maximum force of 80 pounds and able to lift and hold overhead up to 80 pounds. Applicants must be willing and able to perform all job-related travel normally associated with the position.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

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