Mail Clerk

Job Description:

Mail Clerk

Description

• • Position Summary
  • Full-time position available on or after March 2, 2026 for the Mail Services department.
    Under immediate supervision of Support Services Manager, Mail Clerk will handle the collection, sorting, and distribution of campus and United States mail, as well as other materials. Incumbent will also perform work involving the receipt, checking, storage, inventory, issuance, and delivery of records, equipment, and supplies, along with preparing and filing associated forms.
    
    Services for this area fall under the larger umbrella of Support Service, that not only include Mail Room but also Print Shop and Property Control for Stanislaus State campus.
    
  • Job Duties
  • Duties include but are not limited to:
    • Make campus mail pickups and deliveries.
    • Receive, sort, and distribute campus mail, United States mail, files, and packages.
    • Sort mail based on predetermined criteria (e.g., by department or individual).
    • Ensure misdirected mail is forwarded to the correct recipient.
    • Deliver sorted mail to appropriate campus locations or individuals.
    • Collect, weigh, and apply postage to outgoing mail.
    • Prepare outgoing mail for the US Post Office, including sorting and running it through postage meter machines.
    • Use mail sorting machines, scanners, and other relevant technology.
    • Prepare and handle UPS and Stamps.com outgoing mail and parcels using appropriate packaging solutions and software.
    • Prepare bulk mailings, including using folding, inserting, and tabbing equipment, as well as running NCOA address-checking software.
    • Monitor mailroom supplies to ensure sufficient inventory for daily operations.
    • Handle registered mail, important packages, and mail-related documentation, including signing off on certified mail.
    • Open and distribute general office mail while discarding junk mail as needed.
    • Inspect packages for potential security concerns.
    • Provide customer service at the Mail Services counter, including selling products and assisting with mail inquiries.
    • Prepare monthly “charge back” reports for postage and services provided to campus departments.
    • Assist Record Retention Officer in maintaining the record retention database regarding campus record custodians, records stored in central storage, and departmental storage.
    • Support record inventory control, including record retention and destruction schedules.
    • Communicate with campus record retention custodians regarding record policies and procedures.
    • Assist in preparing record retention reports.
    • Receive and process requests for record storage and retrieval, including updating the records database.
    • Deliver, inventory, and retrieve record storage boxes to/from campus departments.
    • Assist with Record Retention training for campus record custodians.
    • Maintain the Record Retention website and database.
    • Maintain monthly billing for shredding services across campus.
    • Develop procedures and forms for implementing shredding services.
    • Schedule delivery and pickup of shredding deposit bins with contractors.
    • Reconcile charges for shredding services and maintain accurate records.
    • Provide reception services for University Support Services operations, including answering phones, redirecting calls, and greeting walk-in customers.
    • Answer customer questions and provide information on mail procedures, policies, and services.
    • Be responsible for a cash drawer, including counting money at the beginning and end of shifts and reconciling to deposit slips.
    • Prepare and issue receipts, refunds, and credits as required.
    • Monitor cashier stations to ensure adequate cash availability.
    • Sort, count, and wrap currency and coins for deposit.
    • Prepare accurate deposit slips and maintain deposit records.
    • May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
    • The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
    • At the direction of appropriate administrator, may provide support to other departments/areas withing functional area/department as needed.
    • Other duties as assigned.
  • Minimum Qualifications
  • Education: None required.
    Experience: One year of general office clerical work, stock clerk work or delivery service work. Prospective applicants who have not had the experience listed may be considered eligible based on other evidence of meeting the listed required qualifications
    
  • Preferred Qualifications
  • • Minimum of two (2) years of experience in mail services, shipping/receiving, or clerical support.
    • Two (2) years of experience operating electronic postage meters and postal scales.
    • Two (2) years of experience processing bulk mailings (folding, inserting, tabbing, or presort).
    • Experience using Microsoft Word and Excel for tracking or data entry.
    • Experience using shipping or address-verification software (e.g., UPS, Stamps.com, NCOA).
    • Two (2) years of experience maintaining mail, shipping, or inventory records/logs.
    • One (1) year of experience operating mailroom production equipment.
    • Prior experience working in a higher education or CSU mailroom/property setting.
  • Knowledge, Skills, Abilities
  • • General knowledge of office methods, supplies and equipment.
    • Working knowledge of current postage rates and shipping rules and regulations.
    • Ability to accurately interpret and apply current postage rate charts and regulations.
    • Ability to spell correctly and read and write at a level appropriate to the duties of the position.
    • Ability to perform mathematical calculations quickly and accurately.
  • License or Certifications
  • • Valid California Drivers License
  • Physical Requirements
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Salary Range
  • Anticipated salary will be $3,480 (step 1) per month plus excellent paid benefits. Future increases, including step advancement, are subject to contract negotiations. Full range: $3,480 (step 1) - $5,069 (step 20) per month.
    
    
  • Compensation & Benefits
  • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 7 Benefits Summary: CSU Employee Benefit Summary
    
    
  • How to Apply
  • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
    Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
    
  • Application Deadline
  • February 18, 2026
    
    
  • Criminal Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    
    
  • Additional Information
  • Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
    
    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    
    Clery Act Disclosure
    
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    
    Equal Employment Opportunity
    
    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
    
    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
    
    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    
    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
    
  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
    
    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
    
    

Advertised: Feb 04 2026 Pacific Standard Time
Applications close: Feb 18 2026 Pacific Standard Time