DEPUTY ASSISTANT DIRECTOR (EXECUTIVE LEVEL)

Job Description:

DEPUTY ASSISTANT DIRECTOR (EXECUTIVE LEVEL)

Description

POSITION OVERVIEW

APPLICATIONS ACCEPTED FROM: ALL PERSON INTERESTED

DIVISION: FINANCIAL REPORTING & OPERATIONS
REPORTING LOCATION: 611 WALKER, 10TH FL.
WORKDAYS & HOURS: MONDAY - FRIDAY 8AM - 5PM*
* Subject to change

The mission of the Finance Department is to safeguard the fiscal integrity of the City, its component units, and other dependent entities, and enable other City stakeholders to do the same.

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Under general direction of Deputy/Assistant Director of Financial Reporting and Operations, the Deputy Assistant Director directs the planning and execution of financial structures supporting disaster cost recovery, trust and funds management, fixed assets, general accounting, and internal controls.

RESPONSIBILITIES:

• Manage and direct managers/supervises, reviews operations, and establishes policies, procedures, and processes within the disaster cost recovery, trust and funds management, fixed assets, general accounting, internal controls, grants management, and financial reporting operations.
• Coordinates the development, implementation, and monitoring of various financial activities, policies, and procedures to effectively manage the reporting of all City of Houston Local Government Corporations (LGCs), Component Units (CUs), and applicable nonprofit agencies.
• Manage contractors and professional services contracts utilized by the group, such as the 457 Deferred Compensation Plan.
• Support disaster cost recovery operations for the City’s FEMA Public Assistance Grant(s) through project development, cost tracking, document management/control, and coordinating with internal/external stakeholders.
• Manage financial operations and analysis for all aspects of the disaster cost recovery process.
• Coordinate with external agencies and City staff to ensure compliance with funding agreement conditions and audit and reporting requirements.
• Manage professional services contracts and contractors utilized by the group.
• Act on behalf of the Deputy/Assistant Director as a liaison for all internal and external audit activities for the city, including managing the annual external audit process in coordination with the Controller’s Office - Financial Reporting and the Controller’s ongoing internal audits.
• Lead and ensure implementation of all accounting and reporting standards issued by the Government Accounting Standard Board (GASB) applicable to the City of Houston.
• Oversee critical SAP processes for Fixed Assets/CIP, which requires experience in financial accounting and reporting, including the Fixed Asset module of SAP. Responsible for implementing and maintaining a system to ensure that assets are adequately reported and compliant with all financial policies, ordinances, and generally accepted accounting principles (GAAP) requirements.
• Responsible for internal control activities to ensure that policies and procedures are in place for operations, financial reporting, and compliance citywide.
• Provide oversight of city-wide grant acquisition, management, compliance, preparation of the Schedule of Expenditures for Federal/State Awards and manage the annual Single Audit.
• Must have the ability to audit and analyze accounting systems and procedures to determine compliance with applicable laws, regulations, and policies.
• Prepares clear and concise administrative and financial reports and effective oral and written reports, both narrative and statistical, to analyze problems.
• Manage Division personnel, train, develop, counsel, and evaluate staff performance under direct and indirect reporting structure.
• Performs other duties and special projects in a timely and efficient manner as requested.

ESSENTIAL ATTRIBUTES
Strong Interpersonal Skills: Ability to effectively communicate and manage well at all levels of the Division.
Problem Solving: Ability to exercise sound judgement and make decisions based on timely and accurate information.
Motivated: High sense of integrity and dependability with a strong sense of urgency.

WORKING CONDITIONS
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Public Administration or a closely related field.

EXPERIENCE REQUIREMENTS
Seven years of progressively more complex/responsible administrative experience are required, with at least three of the years in a supervisory capacity.

A Master's degree in Business Administration, Public Administration or a field closely related to the work being performed may be substituted for two years of experience.

LICENSE REQUIREMENTS
None

PREFERENCES

Preference will be given to applicants who have the following:

• A professional certification, such as a Certified Public Accountant (CPA).
• Experience in governmental (fund) accounting and financial reporting, including SAP.
• Strong knowledge of systems development, project management, and Generally Accepted Accounting Principles (GAAP), cost accounting principles, 2 CFR 200, and demonstrated abilities in developing cost models.
• Strong Microsoft Office products experience, such as Excel, Word, and PowerPoint.
• Good organizational, verbal, and written communication skills and ability to work effectively with all levels of management.
• Knowledge of municipal budgeting, accounting, and reporting procedures.
  
  

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6**

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED None
However, the Department may administer a skill assessment evaluation.

SAFETY IMPACT POSITION NO
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 30

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832) 393-0453.

If you need special services or accommodations, call (832) 393-0453. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 13 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Salary:

$116,474.28 - $144,331.72 Annually