Secretary - Office of Emergency Services (OES)

Job Description:

Secretary - Office of Emergency Services (OES)

Description

The Napa Valley

Internationally known for its fine wines exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.

Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.

The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.

Napa County as an Employer

As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. Learn more here.

The Position

Napa County's Office of Emergency is seeking a Secretary for the Office of Emergency Services who will perform a variety of specialized and complex secretarial duties; and to coordinate clerical support functions.

The Secretary for the Office of Emergency Services plays a vital role in supporting the daily operations of a department dedicated to public safety and emergency preparedness. This position provides administrative and clerical support to staff, ensuring efficient coordination, communication, and documentation. Responsibilities include managing calendars and scheduling meetings, preparing correspondence, maintaining physical and digital records, processing invoices, and assisting with other daily clerical tasks. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities. The ideal candidate demonstrates professionalism, discretion, strong written and verbal communication skills, and proficiency in standard office software systems.

This recruitment is being conducted to fill one Limited Term vacancy with an estimated end date of 8/2026. Please note this duration is an estimate and may change. The list established by this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year.

Memorandum of Understanding (MOU) Agreed Salary increases and Wintertime Off:

• 3.5% COLA Increase effective 7/1/2026
• 32.0 hours of Winter Time Off (WTO)

POSITION REQUIREMENTS
To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities. A desirable combination is:

Experience:
Three years of significant, directly related and progressive clerical experience.

Education:
Equivalent to completion of the twelfth grade, including or supplemented by specialized clerical training.

License or Certificate:*
Certain positions assigned to this class may require possession of a valid California Driver's License.*

Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. Loss of the required State licensure may result in termination or reassignment.

RECRUITMENT PROCESS

Application Deadline By 5:00 pm on March 16, 2026 Application Screening & Supplemental Question Scoring Tentatively the week of March 16, 2026

Supplemental questions will be scored by subject matter experts. Only the most qualified applicants from the scoring of the supplemental questions will be invited for an Oral Panel Interview . Oral Panel Interview Tentatively the week of March 30, 2026 Establish Eligibility List Tentatively the week of April 6, 2026

Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year.
The Human Resources Department reserves the right to change the recruitment process at any time.

Example of Duties

View the full job description, including the example of duties for this position can be reviewed here: Secretary.

Disaster Service Workers:
Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, flood, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code § 3102).
ADA Accommodation:
Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.

Napa County is an Equal Opportunity Employer.

PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION

SALARY -
Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.

ADDITIONAL BENEFITS INFO -
Click here for additional benefits information forPublic ServicesEmployees:
https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary---Public-Service-Employee-PSE

THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS

EMPLOYMENT INFORMATION

PHYSICAL STANDARDS -
Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.

FINGERPRINTING -
All employees hired into allocated positions or extra help positions will be fingerprinted.

SELECTION PROCESS -

FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam.

Closing Date/Time: 3/16/2026 5:00 PM Pacific

Salary:

$33.65 - $39.86 Hourly